Executive Administrative Assistant - Wine & Tourism Industry

Placements24; Stellenbosch; Ibrido; ZAR 420.000 - 650.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Retirement fund

Flexible remote working

Exposure to wine & tourism industry

Descrizione del lavoro

Placements24 is seeking an Executive Administrative Assistant for a prestigious estate in Stellenbosch. The role provides dedicated support to the Estate Manager and executive team, ensuring smooth high-level operations in a wine and tourism environment.

The ideal candidate has 5+ years of executive support experience, excellent English communication, and strong discretion. The position offers remote-friendly arrangements and opportunities within a renowned Western Cape estate.

Competenze

• Minimum 5 years of experience as an Executive Administrative Assistant or Personal Assistant, preferably supporting senior management.
• Proven ability to manage complex calendars and prioritize tasks effectively.
• Excellent written and verbal communication in English.
• High level of discretion and professionalism.
• Strong organizational and time management skills.

Mansioni

• Manage and coordinate schedules for the Estate Manager and executive team, including appointments, meetings, and events.
• Handle all incoming/outgoing correspondence, screen calls and emails, and respond efficiently.
• Prepare and edit documents, presentations, and reports with accuracy and professionalism.
• Organize and coordinate executive meetings, including logistics, agendas, and minute-taking.
• Arrange domestic and international travel for the executive team, managing itineraries and bookings.
• Maintain confidential records and files with meticulous attention to detail.

Conoscenze

Executive support

Calendar management

Communication (English)

Discretion & confidentiality

Independent worker / Team player

Strumenti

Microsoft Office

CRM systems

Descrizione del lavoro

About the Role

Our client, a distinguished and highly respected estate within the renowned Stellenbosch wine region, is seeking a polished and proactive Executive Administrative Assistant. This crucial role will provide dedicated support to the Estate Manager and key members of the executive team, ensuring the smooth and efficient operation of high-level administrative functions. The ideal candidate will have a passion for the wine and tourism industry, possess exceptional organizational skills, and maintain the utmost professionalism and discretion. This position is integral to the strategic and operational success of our client's prestigious estate in the heart of the Western Cape's winelands. We are looking for an individual who can contribute to a high-performance culture in the beautiful surroundings of Stellenbosch.

Key Responsibilities

• Manage and coordinate the schedules of the Estate Manager and executive team, including appointments, meetings, and events.
• Handle all incoming and outgoing correspondence, screening calls and emails, and responding efficiently.
• Prepare and edit documents, presentations, and reports with a high degree of accuracy and professionalism.
• Organize and coordinate executive meetings, including logistics, agendas, and minute-taking.
• Arrange domestic and international travel for the executive team, managing itineraries and bookings.
• Maintain confidential records and files with meticulous attention to detail.
• Conduct research and compile information for various projects and initiatives.
• Liaise with internal departments, external partners, suppliers, and stakeholders to facilitate operations.
• Manage office supplies and ensure the executive office is well-maintained and organized.
• Anticipate the needs of the executive team and proactively address potential issues.

Requirements

• A minimum of 5 years of experience as an Executive Administrative Assistant or Personal Assistant, preferably supporting senior management.
• Demonstrated ability to manage complex calendars and prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems.
• Excellent written and verbal communication skills in English.
• High level of discretion, confidentiality, and professionalism.
• Strong organizational and time management skills.
• Ability to work independently with minimal supervision and as a collaborative team member.
• Previous experience in the wine, hospitality, or tourism industry is a significant advantage.
• Must be comfortable working remotely and possess reliable internet connectivity.
• Familiarity with the Stellenbosch area and the broader Western Cape wine region is beneficial.

Benefits

• Competitive salary package.
• Opportunity to work in a prestigious and scenic environment.
• Contribution to a retirement fund.
• Exposure to the high-end wine and tourism industry.
• Flexible remote working arrangements.
• Potential for professional growth and development within the estate.
• Supportive and engaging work culture.