Senior Admin Specialist - Exec Support & Projects

Placements24; Randfontein; On-site; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Professional development opportunities

Stable work environment in Rustenburg

Bonuses and recognition

Job summary

Placements24 is seeking a Senior Administrative Specialist to join our client in Rustenburg, North West. You will provide advanced administrative support to senior management, manage calendars, travel, meetings, and documentation, and oversee office operations to ensure efficiency.

Your 7+ years of experience, strong organizational and communication skills, and ability to handle confidential information will help drive operational excellence in a structured corporate environment.

Qualifications

• Minimum of 7 years in a senior administrative or executive assistant role.
• Experience managing complex administrative tasks and projects.
• Strong organizational, time management and prioritization skills.
• Proven ability to handle confidential information with integrity.
• Experience in the industrial sector is a plus.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements and correspondence.
• Coordinate and manage complex meetings, including logistics, agendas and minute-taking.
• Oversee office operations, including supplies, equipment and vendor relationships.
• Develop and implement administrative procedures to enhance efficiency.
• Maintain critical documentation and records with meticulous attention to detail.
• Prepare detailed reports, presentations and documents for senior management.
• Assist in project management tasks and track deadlines.
• Liaise with internal departments and external stakeholders for smooth communication.
• Mentor and guide junior administrative staff as needed.
• Handle confidential information with the highest degree of integrity and discretion.

Skills

Calendar management

Travel arrangements

Minute-taking

Organizational skills

Time management

Prioritization

Communication

Confidential information handling

Independent work

Team collaboration

Problem solving

Proactive approach

Leadership potential

Education

Business administration degree or diploma

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Adobe Acrobat

Job description

Placements24 is seeking a Senior Administrative Specialist to join our client in Rustenburg, North West. You will provide advanced administrative support to senior management, manage calendars, travel, meetings, and documentation, and oversee office operations to ensure efficiency.

Your 7+ years of experience, strong organizational and communication skills, and ability to handle confidential information will help drive operational excellence in a structured corporate environment.