Remote Virtual Events Coordinator - Hospitality Focus

Placements24; South Africa; Remote; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Home office stipend

Online professional development access

Job summary

Placements24 seeks a results-driven Virtual Events Coordinator to plan, execute, and manage a portfolio of online and hybrid hospitality-focused events. You will own the event lifecycle—from concept and budgeting to execution and post-event analysis—while collaborating with marketing and sales in a remote-first team.

The ideal candidate has strong project management, excellent communication, and hands-on experience with virtual platforms.

Qualifications

• Proven experience planning and coordinating virtual or hybrid events.
• Strong knowledge of the hospitality industry.
• Excellent project, time and organizational skills.
• Proficient with virtual event platforms and tools.
• Strong remote communication and stakeholder management.

Responsibilities

• Plan and execute virtual and hybrid events from concept to post-event analysis.
• Manage budgets, vendors, and logistics for online platforms.
• Collaborate with marketing and sales to align event objectives.
• Develop engaging agendas and speaker outreach.
• Oversee registration, attendee communications, and on-session tech support.
• Utilize platforms like Zoom, Hopin, and Bizzabo to optimize experiences.
• Lead post-event reporting and insights.
• Stay informed on trends in virtual event management.
• Ensure high attendee experience across events.
• Troubleshoot technical issues during live sessions.

Skills

Event planning

Virtual events

Budget management

Vendor negotiations

Remote collaboration

Project management

Communication

Stakeholder management

Hospitality industry knowledge

Education

Bachelor's degree in Hospitality/Marketing/Communications or related field

Tools

Zoom

Hopin

Bizzabo

Job description

About the Role

Our client is looking for a highly organized and dynamic Virtual Events Coordinator with a strong background in the hospitality industry to join their fully remote team. This role is critical for planning, executing, and managing a portfolio of online and hybrid hospitality-focused events, webinars, and virtual conferences. You will be responsible for the entire lifecycle of these events, from conceptualization and budgeting to execution and post-event analysis. The ideal candidate thrives in a remote-first environment, is a proactive communicator, and possesses exceptional project management skills. This position offers the flexibility of remote work and the opportunity to shape the virtual presence of a growing hospitality services company. You will be at the forefront of innovative digital engagement within the sector.

Key Responsibilities

• Plan, coordinate, and execute all aspects of virtual and hybrid events, including webinars, conferences, and client engagements.
• Manage event budgets, vendor relationships, and logistical arrangements for virtual platforms.
• Collaborate with marketing and sales teams to define event objectives, themes, and content.
• Develop engaging event agendas, speaker outreach, and content creation support.
• Oversee event registration, attendee communication, and technical support during live sessions.
• Utilize virtual event platforms (e.g., Zoom, Hopin, Bizzabo) to their full potential.
• Manage post-event follow-up, including feedback collection, reporting, and performance analysis.
• Stay updated on the latest trends and technologies in virtual event management and the hospitality industry.
• Ensure seamless execution and a high-quality attendee experience for all virtual events.
• Troubleshoot technical issues and provide on-the-spot solutions during live events.

Requirements

• Proven experience in event planning and coordination, with a specific focus on virtual or hybrid events.
• Demonstrable understanding of the hospitality industry.
• Excellent project management, organizational, and time management skills.
• Proficiency with various virtual event platforms and tools.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders remotely.
• Experience in budget management and vendor negotiation.
• Ability to work independently and proactively in a remote setting.
• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is preferred.
• Detail-oriented with a commitment to delivering polished, high-quality virtual experiences.
• A passion for creating impactful online experiences for industry professionals.

Benefits

• This fully remote position offers a competitive salary of R per annum , flexible working hours, and the opportunity to work from anywhere.
• You will receive a home office stipend and access to online professional development resources.
• As part of a forward-thinking company, you’ll contribute to innovative virtual initiatives within the hospitality space, working with a supportive and collaborative team.
• This role provides excellent growth potential within the burgeoning field of virtual event management.