Virtual Event Coordinator (Remote)

Placements24; Vereeniging; Hybrid; ZAR 240,000 - 420,000; Full time

Benefits offered by this job

Fully remote

Remote work flexibility

Contract-based

SA remote work

Job summary

Placements24 is seeking a highly organized Virtual Event Coordinator for its fully remote team. You will plan, execute and manage webinars, online conferences, and virtual team-building activities from your home office.

The ideal candidate brings proven experience with Zoom, Hopin or Teams, strong project management, and superb communication to ensure engaging attendee experiences across diverse clients in hospitality and tourism ecosystems.

Qualifications

• Experience coordinating virtual events and webinars.
• Ability to manage multiple events simultaneously.
• Strong client liaison and content coordination.
• Proactive problem-solving during live sessions.
• Knowledge of branding guidelines and client objectives.

Responsibilities

• Plan, execute, and manage virtual events end-to-end.
• Coordinate with speakers and moderators.
• Manage attendee registration and communications.
• Troubleshoot technical issues during live sessions.
• Produce post-event reports and analyses.

Skills

Virtual Event Coordination

Platform Proficiency (Zoom Hopin Teams

Project Management

Communication Skills

Technical Troubleshooting

Remote Work Autonomy

Hospitality/Tourism experience

Event Management Certification

Education

Event Management degree or certification

Tools

Zoom

Hopin

Teams

Job description

About the Role

Our client, a dynamic and innovative event management company, is seeking a highly organized and tech-savvy Virtual Event Coordinator to join their fully remote team. In this role, you will be responsible for the planning, execution, and management of a wide range of virtual events, including webinars, online conferences, and virtual team-building activities. You will work closely with clients and internal teams to ensure seamless delivery, engaging content, and a positive attendee experience, all managed from the comfort of your home office. The ideal candidate is a master of virtual platforms, possesses exceptional project management skills, and thrives in a fast-paced, digital environment. This is a fantastic opportunity for an experienced coordinator to leverage their expertise in the rapidly growing field of virtual events within the hospitality and tourism sector. You will be instrumental in helping clients connect with their audiences in meaningful ways through expertly crafted online experiences. Our client is committed to fostering a collaborative and efficient remote working culture, ensuring that all team members feel connected and supported.

Key Responsibilities

• Plan, coordinate, and execute all aspects of virtual events from start to finish.
• Manage and operate various virtual event platforms (e.g., Zoom, Hopin, Teams) to ensure smooth live sessions.
• Liaise with clients to understand their event objectives, requirements, and branding guidelines.
• Coordinate with speakers, presenters, and moderators to prepare them for virtual sessions.
• Develop event agendas, run-of-show documents, and technical production schedules.
• Manage attendee registration, communication, and support throughout the event lifecycle.
• Troubleshoot technical issues during live events to ensure a seamless experience for attendees and presenters.
• Oversee the creation and delivery of virtual content, including presentations, videos, and interactive elements.
• Conduct post-event analysis, gather feedback, and provide comprehensive reports to clients and management.
• Stay updated on the latest trends and technologies in virtual event management.

Requirements

• Proven experience in coordinating and managing virtual events, webinars, and online conferences.
• Proficiency with various virtual event platforms and tools.
• Strong project management and organizational skills, with the ability to manage multiple projects simultaneously.
• Excellent communication, interpersonal, and customer service skills.
• Technical aptitude and ability to troubleshoot effectively in a live virtual environment.
• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.
• Experience in the hospitality or tourism industry is a strong advantage.
• A relevant degree or certification in Event Management, Communications, or a related field is preferred.
• Detail-oriented with a proactive approach to problem-solving.
• Reliable high-speed internet connection and a suitable home office setup.

Benefits

• Competitive contract rate, with an estimated annual equivalent of R based on workload.
• Full remote work flexibility, allowing you to work from anywhere in South Africa.
• Opportunity to work on exciting and innovative virtual events for diverse clients.
• Gain extensive experience with leading virtual event technologies.
• Collaborative and supportive remote team environment.
• Potential for ongoing contract assignments and project-based work.
• Exposure to the fast-paced and evolving world of event technology.