Virtual Event Coordinator - Hospitality Focus

Placements24; Gauteng; Hybrid; ZAR 248,000 - 441,000; Full time

Benefits offered by this job

Remote work

Contract role

Professional development

Job summary

Placements24 is seeking a highly organized Virtual Event Coordinator to plan, execute, and analyze online events for clients across the hospitality sector. This remote-first role requires strong logistics, tech-savviness, and excellent communication to manage virtual conferences, webinars, and corporate gatherings from a distance.

You will oversee planning, execution, and post-event insights, coordinating with platforms like Zoom Events, Hopin, Cvent, and Bizzabo, while ensuring top-tier

Qualifications

• Proven experience in planning and coordinating virtual or hybrid events.
• Strong project management and communication skills.
• Familiarity with major virtual event platforms (Zoom Events, Hopin, Cvent, Bizzabo).

Responsibilities

• Coordinate all aspects of virtual events from planning to post-event follow-up.
• Manage registration, live streaming, Q&A, and networking on event platforms.
• Liaise with clients to understand objectives and branding.
• Source and manage virtual vendors and facilitators.
• Develop timelines, run sheets, and contingency plans.
• Provide technical support to speakers and attendees.
• Monitor performance metrics and prepare post-event reports.
• Collaborate with marketing to promote events and drive attendance.
• Ensure high standards of hospitality in virtual delivery.

Skills

Event planning

Virtual events

Project management

Communication

Tech-savvy

Remote teamwork

Tools

Zoom Events

Hopin

Cvent

Bizzabo

Job description

About the Role

Our client, a prominent event management company specializing in the hospitality sector, is seeking a highly organized and tech-savvy Virtual Event Coordinator to manage and execute online events. This is a remote-first opportunity, perfect for someone who can manage complex logistics and client expectations from a distance, contributing to a global portfolio of events. You will be responsible for the planning, execution, and post-event analysis of virtual conferences, webinars, and corporate gatherings, ensuring they align with the high standards expected in the hospitality industry. The ideal candidate is a proactive problem-solver with excellent communication skills and a knack for leveraging technology to create engaging virtual experiences, supporting clients potentially in or around Pretoria, Gauteng .

Key Responsibilities

• Coordinate all aspects of virtual events, from initial planning and concept development to execution and post-event follow-up.
• Manage event platforms, ensuring seamless integration of features like registration, live streaming, Q&A, and networking.
• Liaise with clients to understand their event objectives, vision, and branding requirements.
• Source and manage virtual vendors, including AV providers, online facilitators, and engagement tool specialists.
• Develop event timelines, run sheets, and contingency plans for virtual events.
• Provide technical support and guidance to speakers, moderators, and attendees during live events.
• Monitor event performance metrics and provide comprehensive post-event reports.
• Collaborate with marketing teams to promote virtual events and drive attendance.
• Ensure all virtual events reflect the quality and professionalism associated with the hospitality industry.

Requirements

• Proven experience in event planning and coordination, with a significant focus on virtual or hybrid events.
• Familiarity with various virtual event platforms (e.g., Zoom Events, Hopin, Cvent, Bizzabo).
• Excellent project management skills, with the ability to manage multiple projects simultaneously.
• Strong communication, negotiation, and interpersonal skills.
• Tech-savvy with a proactive approach to troubleshooting and problem-solving.
• Ability to work independently and as part of a remote team, demonstrating strong organizational skills.
• A background in hospitality or a related field is highly advantageous.
• Flexibility to work varied hours to accommodate different time zones and event schedules.

Benefits

• This role offers a competitive contract rate, the flexibility of remote work, opportunities to work on diverse and exciting virtual events, professional development in event technology, and the chance to be part of a growing and innovative team.
• Contribute to shaping the future of events in the hospitality sector from your home office, supporting clients nationwide.