Remote Personal Assistant: Organized Pro with Design & AI

The Sales Centre co; Cape Town; Remote; ZAR 164,000 - 188,000; Full time

Job summary

The Sales Centre co is seeking a Remote Personal Assistant to provide high-level administrative support for clients from a remote setting. You will manage calendars, emails, reports and communications, while coordinating meetings and maintaining accurate records.

Proficiency in Canva, MS Office and Google Workspace, plus experience with CRM systems, is essential in a fast-paced environment. Strong English communication and independent work ethic are required.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent written and verbal communication in English
• Confident using AI tools such as Claude and ChatGPT to boost productivity
• Proficiency in Microsoft Office and Google Workspace
• Strong, hands-on Canva skills with a genuine eye for design
• Experience creating content for social media platforms
• Experience with CRM systems and communication tools
• Strong organisational and time-management skills
• Ability to work independently and manage tasks remotely
• Discretion in handling sensitive and confidential information
• Flexibility to adapt to changing priorities

Responsibilities

• Admin & Scheduling: Organise calendars, appointments and emails; manage communications
• Handle calls, emails and enquiries promptly and professionally
• Prepare reports, presentations and documents for clients
• Schedule and coordinate meetings; take notes
• Maintain records and databases
• Design & Content Creation: Use Canva to create social media graphics and materials
• Develop and schedule engaging content across social platforms
• Maintain brand consistency across content
• Propose ideas to grow clients' online presence
• Client Support & Systems: Work with CRM to manage interactions
• Provide friendly, reliable customer service
• Communicate via clients' preferred tools
• Tools & Technology You'll Use: AI tools like ChatGPT/Claude
• MS Office: Word, Excel, PowerPoint, Outlook
• Google Workspace: Gmail, Docs, Sheets, Slides, Calendar
• CRM systems to manage data
• Communication tools: Zoom, Teams, Slack
• Design tools: Canva for content

Skills

Personal assistant experience

English communication

AI tools (ChatGPT/Claude)

Canva design

CRM systems

MS Office

Google Workspace

Time management

Tools

Canva

Microsoft Office

Google Workspace

CRM systems

Zoom

Microsoft Teams

Slack

Job description

The Sales Centre co is seeking a Remote Personal Assistant to provide high-level administrative support for clients from a remote setting. You will manage calendars, emails, reports and communications, while coordinating meetings and maintaining accurate records.

Proficiency in Canva, MS Office and Google Workspace, plus experience with CRM systems, is essential in a fast-paced environment. Strong English communication and independent work ethic are required.