Remote Personal Assistant- Remote

thesalescentre; Cape Town; Remote; ZAR 180,000 - 280,000; Full time

Job summary

Remote-PA is seeking a proactive Remote Personal Assistant to deliver top-tier administrative support and manage schedules, communications, and data for clients.

The role involves Canva-based design, content creation for multiple social platforms, and proficient use of AI tools to boost productivity—all while maintaining client branding and data privacy. Remote work enables flexible coordination across time zones.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent written and verbal communication in English.
• Confident using AI tools such as Claude and ChatGPT to boost productivity.
• Proficiency in Microsoft Office and Google Workspace.
• Strong Canva skills with a genuine eye for design.
• Experience creating content for social media platforms.
• Experience with CRM systems and communication tools.
• Strong organisational and time-management skills.
• High attention to detail and excellent problem-solving skills.
• Ability to work independently and manage tasks remotely.
• Discretion in handling sensitive and confidential information.
• Flexibility to adapt to changing priorities.

Responsibilities

• Organise calendars, appointments and emails to keep operations running smoothly.
• Handle incoming calls, emails and enquiries promptly and professionally.
• Prepare reports, presentations and documents as required by clients.
• Schedule and coordinate meetings, send invites, and take detailed notes.
• Maintain accurate records and databases.
• Use Canva to create designs and visual assets for social media and marketing materials.
• Develop and schedule engaging content across social media platforms including YouTube, LinkedIn, Facebook, Instagram and X.
• Keep client branding consistent across every piece of content.
• Work with CRM systems to manage and track client interactions and data.
• Communicate confidently across the client's preferred tools (Zoom, Teams, Slack).

Skills

Personal Assistant

English communication

AI tools

MS Office

Google Workspace

Canva

CRM

Social media content

Content creation

Time management

Discretion

Remote work

Tools

Canva

MS Office

Google Workspace

CRM systems

Zoom

MS Teams

Slack

Job description

Salary: $900

Are you organized, proactive, and detail-driven with a creative spark?

Remote-PA is on the lookout for a Remote Personal Assistant to join our vibrant team and deliver top-tier administrative support to our clients.

This role is ideal for someone who thrives in a fast-paced, ever-changing environment, loves staying on top of tasks, and can juggle multiple priorities with ease.

Key Responsibilities

Administration & Scheduling

• Organise and manage calendars, appointments and emails to keep operations running smoothly

• Handle incoming calls, emails and enquiries promptly and professionally

• Prepare reports, presentations and documents as required by clients

• Schedule and coordinate meetings, send invites, and take detailed notes

• Maintain accurate records and databases

Design & Content Creation

• Use Canva to create designs and visual assets - social media graphics, thumbnails, banners, presentations, brochures and other marketing materials

• Develop and schedule engaging content across social media platforms including YouTube, LinkedIn, Facebook, Instagram and X

• Keep client branding consistent across every piece of content

• Bring fresh, creative ideas to help clients grow their online presence

Client Support & Systems

• Work with CRM systems to manage and track client interactions and data

• Provide friendly, reliable customer service that ensures a positive client experience

• Communicate confidently across the client's preferred tools

Tools & Technology You'll Use

• AI tools: ChatGPT, Claude and AI note-takers/schedulers to work faster and smarter

• Microsoft Office suite: Word, Excel, PowerPoint and Outlook

• Google Workspace: Gmail, Docs, Sheets, Slides and Calendar

• CRM systems: to manage and track client interactions and data

• Communication tools: Zoom, Microsoft Teams and Slack

• Design tools: Canva for all visual and social media content

Qualifications & Skills

• Proven experience as a Personal Assistant or in a similar administrative role

• Excellent written and verbal communication in English

• Confident using AI tools such as Claude and ChatGPT to boost productivity

• Proficiency in Microsoft Office and Google Workspace

• Strong, hands-on Canva skills with a genuine eye for design

• Experience creating content for social media platforms

• Experience with CRM systems and communication tools

• Strong organisational and time-management skills

• High attention to detail and excellent problem-solving skills

• Ability to work independently and manage tasks remotely

• Discretion in handling sensitive and confidential information

• Flexibility to adapt to changing priorities

Personal Attributes

• Proactive and self-motivated

• Excellent organisational skills with a keen eye for detail

• Able to prioritise and manage time effectively

• Flexible and adaptable to changing circumstances