Remote Personal Assistant- Remote

The Sales Centre co; Cape Town; Remote; ZAR 164,000 - 188,000; Full time

Job summary

The Sales Centre co is seeking a Remote Personal Assistant to provide high-level administrative support for clients from a remote setting. You will manage calendars, emails, reports and communications, while coordinating meetings and maintaining accurate records.

Proficiency in Canva, MS Office and Google Workspace, plus experience with CRM systems, is essential in a fast-paced environment. Strong English communication and independent work ethic are required.

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent written and verbal communication in English
• Confident using AI tools such as Claude and ChatGPT to boost productivity
• Proficiency in Microsoft Office and Google Workspace
• Strong, hands-on Canva skills with a genuine eye for design
• Experience creating content for social media platforms
• Experience with CRM systems and communication tools
• Strong organisational and time-management skills
• Ability to work independently and manage tasks remotely
• Discretion in handling sensitive and confidential information
• Flexibility to adapt to changing priorities

Responsibilities

• Admin & Scheduling: Organise calendars, appointments and emails; manage communications
• Handle calls, emails and enquiries promptly and professionally
• Prepare reports, presentations and documents for clients
• Schedule and coordinate meetings; take notes
• Maintain records and databases
• Design & Content Creation: Use Canva to create social media graphics and materials
• Develop and schedule engaging content across social platforms
• Maintain brand consistency across content
• Propose ideas to grow clients' online presence
• Client Support & Systems: Work with CRM to manage interactions
• Provide friendly, reliable customer service
• Communicate via clients' preferred tools
• Tools & Technology You'll Use: AI tools like ChatGPT/Claude
• MS Office: Word, Excel, PowerPoint, Outlook
• Google Workspace: Gmail, Docs, Sheets, Slides, Calendar
• CRM systems to manage data
• Communication tools: Zoom, Teams, Slack
• Design tools: Canva for content

Skills

Personal assistant experience

English communication

AI tools (ChatGPT/Claude)

Canva design

CRM systems

MS Office

Google Workspace

Time management

Tools

Canva

Microsoft Office

Google Workspace

CRM systems

Zoom

Microsoft Teams

Slack

Job description

Salary: $900

Are you organized, proactive, and detail-driven with a creative spark?

Remote-PA is on the lookout for a Remote Personal Assistant to join our vibrant team and deliver top-tier administrative support to our clients.

This role is ideal for someone who thrives in a fast-paced, ever-changing environment, loves staying on top of tasks, and can juggle multiple priorities with ease.

Key Responsibilities

Administration & Scheduling

• Organise and manage calendars, appointments and emails to keep operations running smoothly
• Handle incoming calls, emails and enquiries promptly and professionally
• Prepare reports, presentations and documents as required by clients
• Schedule and coordinate meetings, send invites, and take detailed notes
• Maintain accurate records and databases

Design & Content Creation

• Use Canva to create designs and visual assets — social media graphics, thumbnails, banners, presentations, brochures and other marketing materials
• Develop and schedule engaging content across social media platforms including YouTube, LinkedIn, Facebook, Instagram and X
• Keep client branding consistent across every piece of content
• Bring fresh, creative ideas to help clients grow their online presence

Client Support & Systems

• Work with CRM systems to manage and track client interactions and data
• Provide friendly, reliable customer service that ensures a positive client experience
• Communicate confidently across the client's preferred tools

Tools & Technology You'll Use

• AI tools: ChatGPT, Claude and AI note-takers/schedulers to work faster and smarter
• Microsoft Office suite: Word, Excel, PowerPoint and Outlook
• Google Workspace: Gmail, Docs, Sheets, Slides and Calendar
• CRM systems: to manage and track client interactions and data
• Communication tools: Zoom, Microsoft Teams and Slack
• Design tools: Canva for all visual and social media content

Qualifications & Skills

• Proven experience as a Personal Assistant or in a similar administrative role
• Excellent written and verbal communication in English
• Confident using AI tools such as Claude and ChatGPT to boost productivity
• Proficiency in Microsoft Office and Google Workspace
• Strong, hands-on Canva skills with a genuine eye for design
• Experience creating content for social media platforms
• Experience with CRM systems and communication tools
• Strong organisational and time-management skills
• High attention to detail and excellent problem-solving skills
• Ability to work independently and manage tasks remotely
• Discretion in handling sensitive and confidential information
• Flexibility to adapt to changing priorities

Personal Attributes

• Proactive and self-motivated
• Excellent organisational skills with a keen eye for detail
• Able to prioritise and manage time effectively
• Flexible and adaptable to changing circumstances