Remote Executive Assistant | CRM & Operations Pro

Somewhere; South Africa; Remote; ZAR 979,000 - 1,469,000; Full time

Job summary

The Company is seeking an proactive Executive Assistant to serve as the operational backbone for a growing team. You will handle calendar and email management, coordinate client communications, and support CRM and marketing efforts.

This remote contractor role requires excellent English, strong organization, and comfort with Zoom calls. You will work CST hours Mon-Fri, engaging with clients and supporting multiple business functions in a fast-paced environment.

Qualifications

• Experience as an Executive Assistant, Virtual Assistant, or similar client-facing role.
• CRM and pipeline management experience.
• Comfortable using AI tools and eager to learn new systems.
• Strong, warm communicator on phone and Zoom with clients; excellent written and spoken English.
• Highly organized, flexible, and able to work independently.
• Remote CST business hours, single-employer role.

Responsibilities

• Calendar management: schedule meetings, confirm attendees, protect focus time.
• Prepare meeting agendas, presentations, and materials in advance.
• Email and inbox management; build templates for recurring responses.
• Manage phone and messaging communications professionally.
• Coordinate with clients and keep them moving smoothly through each step.
• Develop CRM updates and nurture leads; maintain accurate pipeline.
• Coordinate day-to-day operations and client delivery workflows; track progress.
• Prepare and update business listings, marketing kits, and deal documentation.
• Support marketing tasks: social content, newsletters, and short videos for LinkedIn.
• Provide team support and adapt as the business grows.

Skills

Executive Assistant experience

CRM and pipeline management

AI tools familiarity

Strong communication

Highly organized

Remote CST hours

Tools

CRM software

Zoom

AI tools

Job description

The Company is seeking an proactive Executive Assistant to serve as the operational backbone for a growing team. You will handle calendar and email management, coordinate client communications, and support CRM and marketing efforts.

This remote contractor role requires excellent English, strong organization, and comfort with Zoom calls. You will work CST hours Mon-Fri, engaging with clients and supporting multiple business functions in a fast-paced environment.