Remote Personal Assistant for Private Client Support

Assist World; South Africa; Remote; ZAR 186,000 - 260,000; Full time

Benefits offered by this job

Birthday bonus

Testimonial bonus

Job summary

Assist World is seeking a resourceful Personal Assistant to support a busy psychologist with a specialist concierge practice. The role centers on coordinating personal and professional commitments, managing calendars, and liaising with external vendors to ensure seamless scheduling.

You will handle confidential information with discretion, work independently, and communicate effectively via phone, email and text.

Qualifications

• Must have prior Personal Assistant or Executive Assistant experience.
• Strong organisational and time-management skills.
• Excellent written and spoken English.
• Able to liaise with external vendors by phone, email and text.
• Proactive problem-solving and anticipation of client needs.
• High attention to detail and ability to handle multiple requests.
• Proficient with Google Workspace and calendar management tools.
• Maintain strict confidentiality with sensitive information.
• Available to work full-time aligned with US Eastern Time hours.
• HIPAA certification or willingness to complete before starting.

Responsibilities

• Manage personal and professional calendars, appointments and reminders.
• Arrange medical, wellness and personal appointments.
• Coordinate with external vendors and service providers including stylists and hair professionals.
• Communicate with vendors by email, phone and text to arrange bookings and follow-ups.
• Research and coordinate services and personal arrangements.
• Organise schedules and ensure appointments run smoothly.
• Manage correspondence and track outstanding requests.
• Anticipate client needs and resolve scheduling issues.
• Maintain records of appointments and arrangements.
• Assist with general administrative tasks and ad hoc requests.
• Identify opportunities to streamline recurring tasks using technology.
• Maintain confidentiality of personal, professional and patient information.

Skills

PA/EA experience

Organisational skills

English communication

Vendor coordination

Discretion

Tools

Google Workspace

Calendar tools

Job description

Assist World is seeking a resourceful Personal Assistant to support a busy psychologist with a specialist concierge practice. The role centers on coordinating personal and professional commitments, managing calendars, and liaising with external vendors to ensure seamless scheduling.

You will handle confidential information with discretion, work independently, and communicate effectively via phone, email and text.