Personal Assistant – Private Client Support

Assist World; South Africa; Teletrabalho; ZAR 186 000 - 260 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Birthday bonus

Testimonial bonus

Resumo da oferta

Assist World is seeking a resourceful Personal Assistant to support a busy psychologist with a specialist concierge practice. The role centers on coordinating personal and professional commitments, managing calendars, and liaising with external vendors to ensure seamless scheduling.

You will handle confidential information with discretion, work independently, and communicate effectively via phone, email and text.

Qualificações

• Must have prior Personal Assistant or Executive Assistant experience.
• Strong organisational and time-management skills.
• Excellent written and spoken English.
• Able to liaise with external vendors by phone, email and text.
• Proactive problem-solving and anticipation of client needs.
• High attention to detail and ability to handle multiple requests.
• Proficient with Google Workspace and calendar management tools.
• Maintain strict confidentiality with sensitive information.
• Available to work full-time aligned with US Eastern Time hours.
• HIPAA certification or willingness to complete before starting.

Responsabilidades

• Manage personal and professional calendars, appointments and reminders.
• Arrange medical, wellness and personal appointments.
• Coordinate with external vendors and service providers including stylists and hair professionals.
• Communicate with vendors by email, phone and text to arrange bookings and follow-ups.
• Research and coordinate services and personal arrangements.
• Organise schedules and ensure appointments run smoothly.
• Manage correspondence and track outstanding requests.
• Anticipate client needs and resolve scheduling issues.
• Maintain records of appointments and arrangements.
• Assist with general administrative tasks and ad hoc requests.
• Identify opportunities to streamline recurring tasks using technology.
• Maintain confidentiality of personal, professional and patient information.

Conhecimentos

PA/EA experience

Organisational skills

English communication

Vendor coordination

Discretion

Ferramentas

Google Workspace

Calendar tools

Descrição da oferta de emprego

About the Role

We are seeking a resourceful, detail-oriented Personal Assistant to provide reliable day-to-daysupport to a busy professional who runs a specialist concierge psychology practice.

This position focuses on coordinating personal arrangements, managing appointments andliaising with external vendors and service providers. The successful candidate will help ensurethat personal and professional commitments are organised efficiently, allowing the psychologistto focus on delivering care to patients.

The role requires someone who is comfortable working independently, communicating with arange of service providers and handling private information with complete discretion.

Key Responsibilities

• Manage personal and professional calendars, appointments and reminders.
• Arrange medical, wellness and other personal appointments as required.
• Coordinate with external vendors and service providers, including stylists, hair
  professionals and other personal service providers.
• Communicate with vendors by email, phone and text to arrange bookings, confirmdetails and manage follow-ups.
• Research and coordinate services, appointments and other personal arrangements.
• Organise schedules and ensure appointments run smoothly.
• Manage correspondence and keep track of outstanding requests.
• Anticipate the client's needs and proactively resolve scheduling or logistical issues.
• Maintain accurate records of appointments, arrangements and important information.
• Assist with general administrative tasks and other ad hoc requests.
• Identify opportunities to streamline recurring tasks using technology and automation.
• Maintain strict confidentiality when handling personal, professional and patient-relatedinformation.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant or in a similar supportrole.
• Excellent organisational and time-management skills.
• Strong written and verbal English communication skills.
• Confidence communicating with external vendors and service providers by phone, emailand text.
• A proactive approach to problem-solving and the ability to anticipate needs.
• Excellent attention to detail and the ability to manage multiple requests simultaneously.
• Strong computer skills and familiarity with Google Workspace and calendar managementtools.
• High levels of discretion, professionalism and confidentiality.
• Availability to work full-time during US Eastern Time hours.
• HIPAA certification, or willingness to complete certification before starting, given the
  wider healthcare environment in which the client operates.

Desirable Experience

• Experience supporting a busy professional or high-profile individual.
• Experience coordinating personal appointments, wellness arrangements and externalservices.
• Familiarity with AI tools, productivity software and workflow automation.
• Experience working alongside an Executive Assistant or administrative team, with a
  willingness to collaborate and provide cover when needed

The Ideal Candidate

You are dependable, resourceful and naturally organised. You enjoy making life easier for theperson you support, taking ownership of tasks and ensuring that every detail is taken care of.

You communicate confidently, adapt quickly when plans change and understand the importanceof maintaining professional boundaries and discretion.
The client values someone who can work independently, anticipate what needs to be done andbring a calm, organised approach to a busy schedule.

Confidentiality is essential.

The successful candidate must be comfortable handling sensitivepersonal and professional information and adhering to the client's confidentiality requirements.

$1,000 - $1,400 a month

Hours: Full-time, 40 hours per week

Why Join Assist World?

100% REMOTE

$50 birthdaybonus

$200 testimonialbonus

NO TRACKER. NO PROBLEM