Remote Personal Assistant & Productivity Architect

VirtuHire; South Africa; Remote; ZAR 250,000 - 416,000; Part time

Job summary

VirtuHire is seeking an experienced Personal Assistant to provide comprehensive personal, lifestyle and digital administrative support to a busy professional. This remote role focuses on tackling a substantial backlog and establishing systems across multiple countries.

The successful candidate will take ownership, set priorities, and proactively drive tasks to completion. Approximately 20 hours per week initially, with potential adjustments as processes solidify.

Qualifications

• 4–5 years as Personal Assistant or similar role.
• Experience with managing personal/life administration.
• Strong organisational and project-management abilities.
• Excellent written and spoken English.
• Confident handling external calls and correspondence.
• Experience with Google Workspace, Notion, Todoist and related tools.

Responsibilities

• Review, organise and prioritise outstanding personal administration and projects.
• Create a structured action plan for managing a large backlog of tasks.
• Drive complex projects through to completion in a proactive manner.
• Manage personal email, inbox organisation and correspondence.
• Organise digital files, cloud storage and personal information.
• Manage calendars, reminders and deadlines; establish productivity systems.
• Make calls and conduct outreach on behalf of the individual.
• Liaise with banks, utilities, insurers, service providers and organisations.
• Assist with administrative matters across US, UK and France.
• Research solutions and service providers as needed.

Skills

Organisation

Project management

English proficiency

Professional phone skills

Digital organisation

Tools

Google Workspace

Gmail

Notion

Todoist

Password managers

AI productivity tools

Job description

VirtuHire is seeking an experienced Personal Assistant to provide comprehensive personal, lifestyle and digital administrative support to a busy professional. This remote role focuses on tackling a substantial backlog and establishing systems across multiple countries.

The successful candidate will take ownership, set priorities, and proactively drive tasks to completion. Approximately 20 hours per week initially, with potential adjustments as processes solidify.