Remote Executive Assistant to Senior Management

Placements24; Pietermaritzburg; Remote; ZAR 360,000 - 600,000; Full time

Job summary

Placements24 is seeking an organized and proactive Executive Assistant to support our senior leadership team in a fully remote role across South Africa. You will manage complex calendars, coordinate travel, and prepare executive-level documents with precision.

You will serve as a liaison with internal teams and external partners, handling confidential information with discretion. Strong communication, problem-solving, and independent work in a remote setting are essential for success.

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level admin role.
• Outstanding organizational and time-management skills to handle multiple deadlines.
• Strong calendar management using Outlook/Google Calendar; proficient with Zoom/Teams.
• Excellent written and verbal communication with strong attention to detail.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Discretion handling confidential information with professionalism; proactive problem-solving.
• Ability to work independently in a fully remote setting; self-motivated.
• Bachelor's degree preferred; extensive relevant experience may be considered.
• Based in Midrand, Gauteng, ZA, eligible to work remotely within the region.

Responsibilities

• Manage and maintain complex calendars for senior executives across time zones.
• Coordinate domestic and international travel including flights and stays.
• Prepare and edit reports, presentations, and documents per brand guidelines.
• Conduct research and compile information into concise formats.
• Handle confidential information with discretion and professionalism.
• Liaise with executives, staff, clients, and partners to support operations.
• Process expense reports and manage invoices accurately and timely.
• Anticipate executives' needs and resolve potential conflicts.
• Organize electronic and physical filing systems for easy retrieval.
• Provide general administrative support including mail and deliveries.

Skills

Executive support

Calendar management

Time management

Written & verbal communication

Discretion

Remote work

Problem solving

Independence

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

Google Calendar

Zoom

Microsoft Teams

Word/Excel/PowerPoint

Job description

About the Role

Our client, a rapidly expanding international firm, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their senior leadership team. This is a critical, fully remote position designed for an individual who thrives in a dynamic environment and possesses exceptional communication and multitasking skills. You will be instrumental in ensuring the smooth operation of the executive office, managing complex schedules, coordinating travel arrangements, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will demonstrate impeccable discretion, a strong work ethic, and a commitment to excellence, contributing directly to the success of high-level decision-making processes within a globally recognized organization. This role offers the flexibility of working from anywhere within South Africa, leveraging cutting-edge virtual collaboration tools.

Key Responsibilities

• Manage and maintain complex calendars for multiple senior executives, including scheduling meetings, appointments, and conference calls across different time zones.
• Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, often at short notice.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and adherence to brand guidelines.
• Conduct research on various topics as directed by executives, compiling information into comprehensive and digestible formats.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a liaison between executives and other employees, clients, and external partners, fostering positive working relationships.
• Process expense reports and manage invoices in a timely and accurate manner.
• Anticipate the needs of the executives and proactively address potential issues or conflicts.
• Organize and maintain electronic and physical filing systems for easy retrieval of information.
• Provide general administrative support, including managing incoming and outgoing mail and deliveries.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role is essential.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively and manage multiple deadlines simultaneously.
• Proficiency in calendar management tools (e.g., Outlook, Google Calendar) and virtual collaboration platforms (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills, with a keen eye for detail and grammatical accuracy.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to handle sensitive information with complete confidentiality and discretion.
• Proactive problem-solving abilities and a resourceful approach to challenges.
• Ability to work independently with minimal supervision in a remote setting.
• A bachelor's degree in Business Administration or a related field is preferred, but extensive relevant experience will be strongly considered.
• Must be based in Midrand, Gauteng, ZA, and eligible to work remotely within the region.

Benefits

Our client offers a competitive salary package, comprehensive remote work support, and opportunities for professional development. This position provides the flexibility of a fully remote setup, allowing you to work from the comfort of your home office. We invest in our employees' growth, providing access to online training resources and professional development programs. You'll be part of a forward-thinking company that values innovation and employee well-being. Enjoy the convenience of managing your own work environment while contributing to impactful business outcomes. This role is an excellent opportunity for an experienced administrative professional to advance their career in a supportive and modern workplace.