Remote Administrative Coordinator - Executive Support

Placements24; Soweto; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Remote work

Career growth

Professional development

Flexible schedule

Job summary

Placements24 is seeking a highly organized and proactive Remote Administrative Coordinator to provide comprehensive executive support for our client's leadership. This fully remote role offers flexibility to work from anywhere while ensuring seamless operations for the executive team.

The ideal candidate has 5+ years supporting senior executives, excels at calendar management, travel coordination, and document preparation, and is proficient with MS Office and Google Workspace in a remote-first

Qualifications

• Minimum 5 years of experience in Administrative/Executive support roles.
• Experience supporting senior-level executives in a remote environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle communications, screening calls and emails, and prioritizing responses.

Skills

Calendar management

Executive support

Communication

Remote work self-management

MS Office & Google Workspace

Discretion & confidentiality

Education

High school diploma or equivalent

Associate's or Bachelor's degree (plus)

Tools

Microsoft Office Suite

Google Workspace

Zoom / Teams

Job description

About the Role

Our client, a leader in innovative solutions, is seeking a highly organized and proactive Remote Administrative Coordinator to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from anywhere while playing a critical role in the operational efficiency of our client's executive team. You will be instrumental in managing complex schedules, coordinating communications, and supporting various projects that drive the business forward. The ideal candidate possesses exceptional organizational skills, a meticulous attention to detail, and a proven ability to thrive in a remote-first environment. If you are a self-starter with a passion for administrative excellence and supporting senior leadership, this opportunity based conceptually around Soweto, Gauteng, ZA, is for you. Your contribution will ensure seamless operations and effective support for key decision-makers.

Key Responsibilities

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, screening calls and emails, and prioritizing responses.
• Organize and maintain digital filing systems and databases with high accuracy.
• Conduct research, compile data, and prepare summaries for executive review.
• Coordinate logistics for virtual meetings and events.
• Process expense reports and manage invoices, ensuring timely and accurate submissions.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Maintain a high level of confidentiality and discretion in all tasks.
• Proactively anticipate needs and provide solutions to support executive efficiency.

Requirements

• Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or similar role, with proven experience supporting senior-level executives.
• Demonstrated success in a fully remote work environment, with strong self-management skills.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaborative tools.
• Ability to work independently, take initiative, and problem-solve effectively.
• High school diploma or equivalent; associate's or bachelor's degree is a plus.
• High level of integrity and discretion when handling confidential information.

Benefits

• Competitive salary and compensation package.
• Fully remote position providing maximum flexibility and work-life balance.
• Opportunities for professional development and career growth.
• Be part of a dynamic and forward-thinking organization.
• Access to leading remote work technologies and support.