Remote Executive Assistant to Director – Strategic Support

Placements24; Pretoria; Remote; ZAR 480,000 - 820,000; Full time

Job summary

Placements24 is seeking a highly professional Remote Administrative Executive Assistant for a prestigious winery in Paarl, Western Cape. This fully remote role supports executive management with complex calendars, communications, and information flow from a home office.

The ideal candidate is exceptionally organized, with outstanding communication and a proactive approach to problem solving. Experience in high-level admin support and familiarity with wine industry dynamics are a plus.

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities in a remote setting.
• Excellent written and verbal communication skills, with strong professional etiquette.
• Proficiency in Microsoft Office Suite and virtual collaboration tools (Zoom, Teams).
• High degree of discretion and confidentiality is essential.
• Self-motivated, proactive, and capable of working independently with minimal supervision.
• Dedicated home office setup with reliable high-speed internet for this fully remote position.
• A relevant tertiary qualification in Business Administration or a related field is preferred.
• Understanding of the wine industry is a plus but not essential.

Responsibilities

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread executive correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external inquiries directed at executives.
• Handle confidential information with the utmost discretion and integrity.
• Coordinate virtual meetings, prepare agendas, distribute materials, and take minutes.
• Conduct research and data to support executive decision-making and strategic planning.
• Manage expense reports and assist with budget tracking for executive activities.
• Streamline administrative processes to enhance efficiency and productivity.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain organized digital filing systems and databases.

Skills

Executive experience

Calendar management

Communication skills

Remote work

Discretion

Travel coordination

Self-motivated

Problem solving

Education

Business Administration

Tools

Zoom

Microsoft Teams

PowerPoint

Excel

Outlook

Job description

Placements24 is seeking a highly professional Remote Administrative Executive Assistant for a prestigious winery in Paarl, Western Cape. This fully remote role supports executive management with complex calendars, communications, and information flow from a home office.

The ideal candidate is exceptionally organized, with outstanding communication and a proactive approach to problem solving. Experience in high-level admin support and familiarity with wine industry dynamics are a plus.