Remote Administrative Executive Assistant - Paarl Wine Region

Placements24; Paarl; Hybrid; ZAR 250,000 - 420,000; Full time

Benefits offered by this job

Fully remote role

Job summary

Placements24 is recruiting a highly professional Remote Administrative Executive Assistant for a renowned winery in Paarl, Western Cape. You will manage complex calendars, coordinate communications, and ensure seamless information flow for the winery's executive team.

The role demands exemplary organization, superb communication, and a proactive problem-solving approach in a fully remote setting. A tertiary qualification in Business Administration is preferred, with a home office setup and

Qualifications

• Extensive experience as an Executive Assistant or similar role.
• Excellent written and verbal communication with professional etiquette.
• Proficient in MS Office and virtual collaboration tools (Zoom/Teams).
• Ability to work independently with high discretion in a remote setup.

Responsibilities

• Manage and optimize complex executive calendars and travel.
• Prepare and proofread executive correspondence and reports.
• Serve as primary contact for inquiries to executives.
• Handle confidential information with discretion.
• Coordinate virtual meetings, prep agendas, take minutes.
• Support research and data for decision-making and budgeting.

Skills

Executive support

Calendar management

Communication

Microsoft Office

Confidentiality

Remote work

Research

Budgeting

Education

Business Administration degree

Tools

Word

Excel

PowerPoint

Outlook

Zoom

Microsoft Teams

Job description

About the Role

Our client, a prestigious winery nestled in the beautiful Paarl, Western Cape , is seeking a highly professional and self-motivated Remote Administrative Executive Assistant. This fully remote position allows you to leverage your administrative expertise from the comfort of your home while providing critical support to the winery's executive management. You will be responsible for managing complex schedules, coordinating communications, and ensuring the seamless flow of information within the organization. The ideal candidate will be exceptionally organized, possess outstanding communication skills, and demonstrate a proactive approach to problem-solving. This role is pivotal in ensuring that executive tasks are handled efficiently and effectively, contributing to the overall success of the winery's operations. We are looking for an individual who thrives in a remote work environment and is passionate about supporting a distinguished brand.

Key Responsibilities

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread executive correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external inquiries directed at executives.
• Handle confidential information with the utmost discretion and integrity.
• Coordinate virtual meetings, prepare agendas, distribute materials, and take minutes.
• Conduct research and compile data to support executive decision-making and strategic planning.
• Manage expense reports and assist with budget tracking for executive activities.
• Streamline administrative processes to enhance efficiency and productivity.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain organized digital filing systems and databases.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a remote setting.
• Excellent written and verbal communication skills, with strong professional etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• High degree of discretion and confidentiality is essential.
• Self-motivated, proactive, and capable of working independently with minimal supervision.
• Strong problem-solving abilities and attention to detail.
• Must have a dedicated home office setup with reliable high-speed internet for this fully remote position.
• A relevant tertiary qualification in Business Administration or a related field is preferred.
• Understanding of the wine industry is a plus but not essential.

Benefits

This fully remote position offers the significant advantage of working from home while supporting a prestigious winery in the renowned Paarl, Western Cape region. Our client offers a competitive salary, opportunities for professional development, and the chance to be part of a world-class winemaking operation. You will enjoy the flexibility and autonomy that comes with remote work, allowing for a better work-life balance. We provide a supportive environment where your contributions are valued, and you will gain exposure to the intricacies of the wine industry from a strategic administrative perspective. Join us and contribute to the legacy of a distinguished winery, making a real impact from your own dedicated workspace.