Remote Personal Assistant To Director

Placements24; Pretoria; Remote; ZAR 480,000 - 820,000; Full time

Job summary

Placements24 is seeking a highly professional Remote Administrative Executive Assistant for a prestigious winery in Paarl, Western Cape. This fully remote role supports executive management with complex calendars, communications, and information flow from a home office.

The ideal candidate is exceptionally organized, with outstanding communication and a proactive approach to problem solving. Experience in high-level admin support and familiarity with wine industry dynamics are a plus.

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities in a remote setting.
• Excellent written and verbal communication skills, with strong professional etiquette.
• Proficiency in Microsoft Office Suite and virtual collaboration tools (Zoom, Teams).
• High degree of discretion and confidentiality is essential.
• Self-motivated, proactive, and capable of working independently with minimal supervision.
• Dedicated home office setup with reliable high-speed internet for this fully remote position.
• A relevant tertiary qualification in Business Administration or a related field is preferred.
• Understanding of the wine industry is a plus but not essential.

Responsibilities

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread executive correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external inquiries directed at executives.
• Handle confidential information with the utmost discretion and integrity.
• Coordinate virtual meetings, prepare agendas, distribute materials, and take minutes.
• Conduct research and data to support executive decision-making and strategic planning.
• Manage expense reports and assist with budget tracking for executive activities.
• Streamline administrative processes to enhance efficiency and productivity.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain organized digital filing systems and databases.

Skills

Executive experience

Calendar management

Communication skills

Remote work

Discretion

Travel coordination

Self-motivated

Problem solving

Education

Business Administration

Tools

Zoom

Microsoft Teams

PowerPoint

Excel

Outlook

Job description

Our client, a prestigious winery nestled in the beautiful Paarl, Western Cape , is seeking a highly professional and self‑motivated Remote Administrative Executive Assistant. This **fully remote** position allows you to leverage your administrative expertise from the comfort of your home while providing critical support to the winery's executive management. You will be responsible for managing complex schedules, coordinating communications, and ensuring the seamless flow of information within the organization. The ideal candidate will be exceptionally organized, possess outstanding communication skills, and demonstrate a proactive approach to problem‑solving. This role is pivotal in ensuring that executive tasks are handled efficiently and effectively, contributing to the overall success of the winery's operations. We are looking for an individual who thrives in a remote work environment and is passionate about supporting a distinguished brand.

Key Responsibilities

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread executive correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external inquiries directed at executives.
• Handle confidential information with the utmost discretion and integrity.
• Coordinate virtual meetings, prepare agendas, distribute materials, and take minutes.
• Conduct research and compile data to support executive decision‑making and strategic planning.
• Manage expense reports and assist with budget tracking for executive activities.
• Streamline administrative processes to enhance efficiency and productivity.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain organized digital filing systems and databases.

Requirements

• Proven experience as an Executive Assistant or in a similar high‑level administrative support role.
• Exceptional organizational and time‑management skills, with the ability to manage multiple priorities in a remote setting.
• Excellent written and verbal communication skills, with strong professional etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• High degree of discretion and confidentiality is essential.
• Self‑motivated, proactive, and capable of working independently with minimal supervision.
• Strong problem‑solving abilities and attention to detail.
• Must have a dedicated home office setup with reliable high‑speed internet for this **fully remote** position.
• A relevant tertiary qualification in Business Administration or a related field is preferred.
• Understanding of the wine industry is a plus but not essential.

This **fully remote** position offers the significant advantage of working from home while supporting a prestigious winery in the renowned Paarl, Western Cape region. Our client offers a competitive salary, opportunities for professional development, and the chance to be part of a world‑class winemaking operation. You will enjoy the flexibility and autonomy that comes with remote