Remote Executive Assistant to CEO

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 600,000 - 1,200,000; Full time

Benefits offered by this job

Remote work

Competitive salary

Leadership exposure

Professional development

Impactful role

Job summary

Placements24 is seeking a highly capable Remote Executive Assistant to support the CEO. You will manage the CEO’s calendar, communications, and travel across time zones from a remote location in South Africa.

The role requires discretion, proactive problem-solving, and superior organizational skills in a fast-paced fintech startup environment. You will act as the CEO’s right hand, coordinating meetings, preparing reports, and ensuring efficient use of the executive’s time while maintaining

Qualifications

• Experience supporting C-level executives, preferably in tech or startups.
• Proven ability to manage complex schedules remotely with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Manage CEO calendar, including scheduling, rescheduling and conflicts.
• Screen and respond to emails, calls and messages for the CEO.
• Coordinate complex domestic and international travel itineraries.
• Prepare confidential documents and presentations for the CEO.
• Liaise with stakeholders and maintain confidential files.

Skills

Executive support

Calendar management

C-level coordination

Strong communication

Discretion & integrity

Remote work efficiency

Education

Bachelor's in Business Administration

Tools

Microsoft Office

Slack

Zoom

Google Workspace

Job description

About the Role

Our client, a forward-thinking FinTech startup, is seeking a highly accomplished and proactive Remote Executive Assistant to provide unparalleled support to their Chief Executive Officer. This is a critical, fully remote position requiring exceptional discretion, organizational prowess, and the ability to anticipate needs and manage complex executive schedules. The ideal candidate will be a master of multitasking, possess superior communication skills, and thrive in a fast-paced, innovative environment. You will act as the CEO's right hand, managing communications, coordinating critical meetings, handling travel, and ensuring the executive's time is utilized to its maximum potential. This role demands a high degree of autonomy and the ability to work seamlessly across different time zones and platforms, all from your remote location in or near Nelspruit, Mpumalanga, ZA. We are committed to building a strong remote culture where support and efficiency are paramount.

Key Responsibilities

• Manage and optimize the CEO's demanding calendar, including scheduling, rescheduling, and proactively resolving conflicts.
• Screen, prioritize, and respond to high volumes of incoming communications (emails, calls, messages) on behalf of the CEO.
• Arrange complex domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Prepare, review, and edit confidential documents, presentations, and reports for the CEO.
• Conduct research and gather information on various topics as requested by the CEO.
• Act as a gatekeeper and liaison between the CEO and internal/external stakeholders, ensuring professional and timely interactions.
• Manage and organize digital files and confidential information with utmost discretion.
• Coordinate logistics for executive meetings, board meetings, and other high-level engagements.
• Anticipate the needs of the CEO and proactively take initiative to address them.
• Handle special projects and ad-hoc assignments as directed by the CEO.

Requirements

• Extensive proven experience as an Executive Assistant supporting C-level executives, preferably in a tech or startup environment.
• Exceptional organizational, planning, and time management skills with a proven ability to manage complex schedules in a remote setting.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom, Google Workspace).
• Outstanding written and verbal communication skills, with a professional and polished tone.
• High degree of integrity, discretion, and sound judgment in handling confidential matters.
• Proactive problem-solving skills and the ability to work with minimal supervision.
• Experience in international travel coordination and expense management.
• Adaptability and resilience in managing shifting priorities in a dynamic startup culture.
• A dedicated, professional remote workspace with reliable high-speed internet is essential.
• Bachelor's degree in Business Administration or a related field is highly desirable.

Benefits

• Highly competitive salary package, reflecting the seniority and demands of the role.
• Fully remote position, offering ultimate flexibility and work-life integration.
• Significant exposure to strategic business decisions and leadership.
• Opportunities for continuous learning and professional development.
• Be a key player in a fast-growing and innovative company.
• Supportive remote work culture that values contribution and performance.