Remote Executive Administrative Assistant

Placements24; East London; Hybrid; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Fully remote

Flexible schedule

Remote tools

Professional development

Leadership exposure

Job summary

Placements24 is seeking a highly organized Remote Executive Administrative Assistant to support C-suite leaders in a fully remote role. You will manage complex calendars, coordinate international travel, and prepare confidential documents while ensuring seamless virtual operations.

The ideal candidate demonstrates discretion, strong communication, and the ability to prioritize in a virtual environment. This role offers flexibility and exposure to strategic initiatives within a fast-growing

Qualifications

• Extensive experience supporting C-suite executives.
• Proven ability to manage calendars and travel logistics.
• Excellent organizational skills and high attention to detail.
• Strong written and verbal communication in a professional setting.

Responsibilities

• Manage complex calendars for multiple executives, including meetings and travel itineraries.
• Prepare, proofread, and format confidential documents and reports.
• Screen and route executive communications (calls and emails).
• Coordinate domestic and international travel, visas, and accommodations.
• Prepare and submit expense reports and reconcile corporate cards.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Written communication

MS Office

G Suite

Virtual tools

Tools

MS Office Suite

G Suite

Zoom

Teams

Slack

Job description

About the Role

Our client, a rapidly expanding e-commerce enterprise, is actively seeking a highly skilled and proactive Remote Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, requiring exceptional organizational abilities, discretion, and a forward-thinking approach to administrative management. You will be responsible for managing complex schedules, coordinating virtual communications, preparing executive-level documentation, and facilitating seamless operations for leadership. The ideal candidate is a self-starter, adept at managing priorities in a virtual environment, and committed to maintaining the highest standards of professionalism and efficiency. This role offers the unique advantage of working from anywhere while supporting a leading company in the online retail space with significant presence in the East London, Eastern Cape, ZA region and beyond.

Key Responsibilities

• Manage and meticulously organize complex calendars for multiple executives, scheduling meetings, appointments, and travel itineraries.
• Prepare, proofread, and format confidential correspondence, reports, presentations, and other critical documents.
• Handle all incoming and outgoing executive communications, including screening calls and emails with efficiency.
• Coordinate domestic and international travel arrangements, including flight bookings, accommodation, and visa applications.
• Prepare and submit accurate expense reports and manage corporate credit card reconciliations.
• Organize and maintain secure digital filing systems for sensitive executive information.
• Conduct research and gather information for executive projects, meetings, and strategic initiatives.
• Liaise professionally with internal teams, external partners, clients, and stakeholders on behalf of executives.
• Support the planning and execution of virtual executive meetings and events.
• Anticipate executive needs and proactively address them to ensure optimal workflow and productivity.

Requirements

• Extensive experience as an Executive Administrative Assistant, preferably supporting C-suite level executives.
• Demonstrated proficiency in managing complex calendars and coordinating executive travel logistics.
• Exceptional organizational skills and impeccable attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) is essential.
• Superior written and verbal communication skills, with a high degree of professionalism and polish.
• Proven ability to handle confidential information with utmost discretion and integrity.
• Strong problem-solving skills and the capacity to work independently with minimal supervision.
• A dedicated and well-equipped remote workspace with reliable high-speed internet is mandatory.
• Familiarity with the business landscape in East London, Eastern Cape, ZA is an asset, but not required for remote work.

Benefits

• Highly competitive annual salary reflecting executive-level support.
• Fully remote work arrangement offering unparalleled flexibility and work-life integration.
• Opportunity to support top-tier executives in a thriving e-commerce company.
• Gain exposure to strategic business operations and decision-making.
• Continuous learning and professional development opportunities.
• Access to advanced remote work technologies and tools.
• Collaborative and supportive virtual team environment.
• Contribute to a company known for its innovation and growth.
• Enhanced work-life balance through remote autonomy.
• Be part of a company culture that values initiative and results.