Remote Executive Administrator

Placements24; Richards Bay; Hybrid; ZAR 360,000 - 540,000; Full time

Benefits offered by this job

Remote work

Professional development

Career growth

Benefits package

Job summary

Placements24 is seeking a highly skilled Remote Executive Administrator to support its executive team from a home office in South Africa. The role focuses on managing complex calendars, travel arrangements, and confidential correspondence for senior leaders.

You will coordinate cross-border communications, prepare reports and presentations, organize virtual meetings, and help streamline operations. A proven track record in remote executive support and excellent English communication are

Qualifications

• Significant experience supporting executives, including C-suite, in a remote environment.
• Proven ability to manage complex calendars and travel itineraries for multiple leaders.
• Strong Microsoft Office skills and familiarity with virtual collaboration tools.
• Excellent written and verbal English communication with high discretion.

Responsibilities

• Provide high-level administrative support to multiple executives.
• Manage calendars, schedule meetings, and coordinate travel.
• Prepare confidential documents, reports, and presentations with attention to detail.
• Coordinate communications between executives and stakeholders; maintain confidentiality.
• Organize virtual meetings, prepare agendas, and take minutes as needed.
• Assist with expense reporting and budgeting activities.

Skills

Executive support

Remote work

Calendar management

Travel coordination

Microsoft Office

Communication

Tools

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client is a forward-thinking organization dedicated to empowering its employees with flexibility and autonomy. We are seeking a highly skilled and proactive Remote Executive Administrator to provide essential support to our executive team, working entirely from a remote location. This role is pivotal in ensuring that our leadership operates with maximum efficiency and effectiveness, managing complex schedules, communications, and administrative tasks. You will be a vital link, facilitating seamless operations across geographical boundaries. This is an exceptional opportunity for a seasoned administrative professional who excels in a remote setting, possesses outstanding organizational abilities, and thrives on enabling executive success. We are committed to building a robust remote workforce and invite applications from qualified individuals across South Africa, with an appreciation for our presence in Richards Bay, KwaZulu-Natal .

Key Responsibilities

• Provide high-level administrative support to multiple executives, managing calendars, scheduling meetings, and coordinating complex travel arrangements.
• Prepare and proofread confidential documents, reports, presentations, and correspondence with meticulous attention to detail.
• Conduct preliminary research, gather data, and compile information to assist executives in decision-making processes.
• Serve as a key liaison between executives and internal/external stakeholders, managing communication flow effectively.
• Handle sensitive information with the utmost confidentiality and discretion.
• Organize virtual meetings, including setting up platforms, preparing agendas, and taking minutes when required.
• Manage expense reporting and assist with budget tracking as directed.
• Proactively identify and resolve administrative issues before they escalated.
• Maintain organized digital filing systems for easy retrieval of information.
• Support special projects and initiatives as assigned by the executive team.

Requirements

• Significant experience as an Executive Assistant or in a senior administrative role supporting C-suite executives.
• Proven ability to thrive in a fully remote work environment, demonstrating self-discipline and strong time management.
• Exceptional organizational and multitasking capabilities.
• Excellent written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Demonstrated experience with complex calendar management and international travel coordination.
• High degree of professionalism, integrity, and discretion when handling confidential information.
• Ability to anticipate needs and proactively provide solutions.
• A stable internet connection and a suitable home office environment are essential.
• Familiarity with the business landscape around Richards Bay, KwaZulu-Natal is a plus.

Benefits

• Enjoy the unparalleled flexibility and work-life balance of a fully remote position.
• A competitive salary package that reflects your expertise and contributions.
• Opportunities for professional development and career advancement within a progressive organization.
• Be part of a supportive and inclusive remote team culture.
• Contribute to impactful projects and gain exposure to executive-level strategy.
• Comprehensive benefits package.