Remote Executive Administrative Specialist

Placements24; Mossel Bay; Híbrido; ZAR 420 000 - 640 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Remote work

Health benefits

Professional development

Executive coaching

Generous annual leave

Performance bonuses

Equity options

Resumo da oferta

Placements24 is seeking a Remote Executive Administrative Specialist to support C-suite executives from anywhere, focusing on calendar management, travel coordination, and handling confidential tasks to keep leaders focused on strategy.

The role requires 5–7 years of senior admin experience, strong digital collaboration tools, and proactive problem-solving in a remote-first tech environment. Enjoy flexible work and growth opportunities.

Qualificações

• 5–7 years experience supporting C-suite remotely.
• Calendar management, travel coordination and expense reporting expertise.
• Proficiency with Microsoft 365, Google Workspace, Zoom and Slack.
• Superb organizational and time-management skills.
• Excellent written and verbal communication with discretion.

Responsabilidades

• Provide confidential executive support to C-suite leaders.
• Manage complex calendars across time zones and locations.
• Coordinate domestic and international travel arrangements.
• Prepare and edit reports, presentations and documents.
• Liaise with internal departments and external stakeholders.
• Handle sensitive information with utmost confidentiality.
• Organise virtual and in-person executive events and off-sites.
• Manage expense reporting and processing for executives.
• Anticipate needs and address issues proactively.
• Maintain organised digital filing systems for easy retrieval.

Conhecimentos

Calendar management

Travel coordination

Expense reporting

Written & verbal communication

Discretion & confidentiality

Independent work

Ferramentas

Microsoft 365

Google Workspace

Zoom

Slack

Descrição da oferta de emprego

About the Role

Our client, a forward-thinking technology firm, is actively searching for a highly skilled and proactive Remote Executive Administrative Specialist to provide critical support to their C-suite executives. This is a fully remote position, offering the flexibility to work from any location while contributing to a dynamic and innovative company. The ideal candidate will be a master of organisation, communication, and proactive problem-solving, with a proven track record of managing complex schedules, coordinating high-level meetings, and handling sensitive information with utmost discretion. You will be the right-hand support to key leaders, ensuring their administrative needs are met efficiently and effectively, allowing them to focus on strategic priorities. We are committed to fostering a remote-first culture that values collaboration, efficiency, and employee well-being. This role is an exceptional opportunity for an experienced administrative professional seeking to leverage their expertise in a challenging and rewarding virtual environment. The successful applicant will be instrumental in ensuring the smooth operation of executive functions from afar, supporting leaders in the Mossel Bay, Western Cape region, albeit remotely.

Key Responsibilities

• Provide comprehensive and confidential administrative support to C-suite executives.
• Manage complex and dynamic calendars, including scheduling meetings across multiple time zones and locations.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Organise and manage virtual and in-person executive events and off-sites.
• Manage expense reporting and processing for executives.
• Anticipate needs and proactively address potential issues before they arise.
• Maintain organised digital filing systems and ensure easy retrieval of information.

Requirements

• A minimum of 5-7 years of experience supporting C-suite executives in a remote capacity.
• Demonstrated expertise in calendar management, travel coordination, and expense reporting.
• Exceptional proficiency with modern remote collaboration tools and software (e.g., Microsoft 365 Suite, Google Workspace, Zoom, Slack).
• Superior organisational, time management, and multitasking skills.
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• High degree of professionalism, discretion, and confidentiality.
• Ability to work independently, proactively, and anticipate needs.
• Proven ability to handle pressure and meet tight deadlines.
• A reliable internet connection and a dedicated, professional home office setup.
• Experience in the technology sector is a significant advantage.

Benefits

• Highly competitive salary commensurate with experience and level of support provided.
• Fully remote position offering unparalleled flexibility.
• Comprehensive health and wellness benefits package.
• Opportunities for professional development and executive coaching.
• Generous annual leave and paid time off.
• Performance-based bonuses and potential for equity options.
• A chance to be an integral part of a forward-thinking and innovative company.