Remote Executive Administrative Assistant - Project Management

Placements24; LegKraal Gate; Híbrido; ZAR 420.000 - 600.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Fully remote position

Access to PM tools

Health and wellness benefits

Professional growth opportunities

Home office stipend

Descripción de la vacante

Placements24 is seeking a highly organized Remote Executive Administrative Assistant with a strong focus on Project Management support. This fully remote role supports senior executives across IT consulting, coordinating calendars, meetings, and documentation for multiple projects in a fast-growing firm.

You will work independently from anywhere in South Africa, leveraging digital tools to streamline communication, track milestones, and ensure on-time delivery of project tasks while maintaining

Formación

• Minimum 5 years as an Executive Administrative Assistant.
• At least 2 years supporting project management functions.
• Experience in a fully remote environment.
• Strong understanding of project management methodologies and terminology.
• Excellent written and verbal communication in English.
• Discretion handling confidential information.
• Proactive problem solving and autonomy.
• IT or consulting industry experience is desirable.

Responsabilidades

• Provide executive-level administrative support including calendar management, travel arrangements, and correspondence.
• Assist Project Managers with scheduling project meetings, client calls, and team synchronization sessions.
• Prepare and distribute project-related documentation, including minutes, status reports, and action items.
• Maintain project documentation repositories and ensure all project-related files are organized and accessible.
• Act as a liaison between executives, project teams, and clients, facilitating clear communication.
• Track project milestones and deadlines, flagging potential risks or delays to project managers.
• Manage expense reporting and invoice processing for project-related activities.
• Conduct research and compile information to support project planning and execution.
• Assist with onboarding new project team members and ensuring resources are available.
• Contribute to efficient remote administrative and project support processes.

Conocimientos

Executive support

Calendar management

Communication

Remote work

PM support

Prioritization

Problem solving

Herramientas

Microsoft Office Suite

Asana

Trello

Jira

Descripción del empleo

About the Role

Our client, a fast-growing IT consulting firm, is seeking a highly organized and detail-oriented Remote Executive Administrative Assistant with a strong focus on Project Management support. This role is fully remote, allowing you to work from anywhere in South Africa. You will be responsible for providing comprehensive administrative support to senior executives, with a specific emphasis on assisting project managers with scheduling, documentation, and communication related to various IT projects. The ideal candidate will be proactive, possess excellent communication skills, and be adept at managing multiple priorities in a virtual setting. This is an excellent opportunity to contribute to the success of a dynamic technology company by ensuring the smooth execution of administrative and project support functions. The position requires a high degree of autonomy and the ability to leverage digital tools for effective collaboration.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, travel arrangements, and correspondence.
• Assist Project Managers with scheduling project meetings, client calls, and team synchronization sessions.
• Prepare and distribute project-related documentation, including meeting minutes, status reports, and action items.
• Maintain project documentation repositories and ensure all project-related files are organized and accessible.
• Act as a liaison between executives, project teams, and clients, facilitating clear communication.
• Track project milestones and deadlines, flagging potential risks or delays to project managers.
• Manage expense reporting and invoice processing for project-related activities.
• Conduct research and compile information to support project planning and execution.
• Assist with onboarding new project team members and ensuring they have the necessary resources.
• Contribute to the development and implementation of efficient remote administrative and project support processes.

Requirements

• Minimum of 5 years of experience as an Executive Administrative Assistant, with at least 2 years supporting project management functions.
• Proven experience working in a fully remote environment.
• Strong understanding of project management methodologies and terminology.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, Jira).
• Excellent written and verbal communication skills in English.
• Demonstrated ability to handle confidential information with discretion.
• Proactive approach to problem-solving and anticipating project needs.
• Ability to work independently with minimal supervision and maintain high productivity.
• Experience in the IT or consulting industry is highly desirable.

Benefits

• Competitive salary package reflecting experience and specialization.
• Fully remote position offering unparalleled flexibility.
• Access to cutting-edge project management tools and resources.
• Comprehensive health and wellness benefits.
• Opportunities for professional growth and certifications in project management.
• Be part of an innovative and collaborative tech environment.
• Contribution towards home office expenses.