Remote Event Coordinator (Virtual & Hybrid Events)

Placements24; Paarl; Hybrid; ZAR 180,000 - 320,000; Full time

Benefits offered by this job

Remote contractor role

Job summary

Placements24 is seeking a highly organized Remote Event Coordinator to plan, coordinate, and execute virtual and hybrid events. You will manage timelines, platforms, speakers, and attendee communications, ensuring seamless technical delivery and engaging experiences from anywhere.

The role requires proven event planning experience, strong project management, and excellent communication with clients and technical teams.

Qualifications

• Proven experience in event planning and coordination for virtual/hybrid events.
• Strong project management and organizational skills.
• Excellent communication and client-facing abilities.
• Ability to work independently in a remote setting.
• Tech-savvy with A/V and streaming knowledge.

Responsibilities

• Coordinate virtual and hybrid events from conception to completion.
• Manage logistics: scheduling, platform setup, speaker management, attendee comms.
• Liaise with clients to understand objectives and meet them.
• Oversee technical aspects: streaming, A/V, platform functionality.
• Troubleshoot live event issues with real-time solutions.
• Develop timelines, manage budgets, track progress.
• Coordinate with marketing to promote events and registrations.
• Gather post-event feedback for continuous improvement.
• Maintain knowledge of virtual event tech and trends.
• Ensure high-quality experience for attendees.

Skills

Event planning

Project management

Communication

Remote work

Multi-project management

Tools

Zoom Events

Hopin

Cvent

Bizzabo

Job description

About the Role

Our client, a forward-thinking event management company specializing in virtual and hybrid experiences, is seeking a highly organized and tech-savvy Remote Event Coordinator. This position is fully remote, offering the flexibility to work from anywhere. You will be responsible for the planning, coordination, and execution of various online and hybrid events, ensuring seamless technical delivery and engaging attendee experiences. The ideal candidate will have a strong understanding of virtual event platforms, excellent project management skills, and the ability to communicate effectively with diverse stakeholders, including clients, speakers, and technical teams. You will play a key role in ensuring our virtual and hybrid events are successful, impactful, and exceed client expectations, contributing to our company's innovation in event management, irrespective of geographical location.

Key Responsibilities

• Coordinate the planning and execution of virtual and hybrid events from conception to completion.
• Manage event logistics, including scheduling, platform setup, speaker management, and attendee communication.
• Liaise with clients to understand their event objectives and ensure they are met.
• Oversee the technical aspects of virtual events, including streaming, A/V, and platform functionality.
• Troubleshoot technical issues that may arise during live events, providing real-time solutions.
• Develop event timelines, manage budgets, and track project progress.
• Coordinate with marketing teams to promote events and manage registration processes.
• Gather feedback post-event and contribute to debrief sessions for continuous improvement.
• Maintain up-to-date knowledge of virtual event technologies and trends.
• Ensure a high-quality and engaging experience for all virtual and hybrid event attendees.

Requirements

• Proven experience in event planning and coordination, with a specific focus on virtual and hybrid events.
• Proficiency with various virtual event platforms (e.g., Zoom Events, Hopin, Cvent, Bizzabo).
• Excellent project management and organizational skills.
• Strong communication, interpersonal, and client-facing skills.
• Ability to work independently and manage multiple projects simultaneously in a remote setting.
• Tech-savvy with a good understanding of A/V, streaming technologies, and online collaboration tools.
• Detail-oriented with a commitment to delivering high-quality results.
• Problem-solving abilities and a calm demeanor under pressure.
• This is a fully remote role, requiring a reliable internet connection and a dedicated workspace.
• Experience in a contractor capacity is advantageous.

Benefits

This is a remote, contractor position offering flexibility and the ability to work from anywhere. Our client provides competitive compensation based on experience and project scope. You will have the opportunity to work on innovative virtual and hybrid events, expanding your portfolio and skill set in a rapidly growing sector of the event industry. Join a team that embraces technology and remote collaboration to deliver exceptional event experiences.