Remote Event Catering Planner

Placements24; Stellenbosch; Hybrid; ZAR 300,000 - 480,000; Full time

Job summary

Placements24 is seeking a dedicated Remote Event Catering Planner to design and deliver bespoke catering experiences for a diverse client base. Work from anywhere, coordinating with clients to understand vision, budget, and timelines.

You will partner with culinary teams, manage vendor relationships, and oversee end-to-end logistics from concept to post-event review. A home office with reliable internet is essential. Experience with event software is required.

Qualifications

• 3–5 years in event planning or catering coordination.
• Strong client communication and budget understanding.
• Proven ability to plan and execute complex events.
• Proficiency with event management tools and virtual collaboration.

Responsibilities

• Consult with clients to understand event requirements, including theme, guest count, dietary needs, and budget.
• Develop customized catering proposals and menus tailored to client specifications.
• Coordinate all aspects of event logistics, including staffing, venue liaison, equipment rentals, and transportation.
• Collaborate with the culinary team to ensure menu feasibility and high-quality food preparation.
• Manage event timelines and critical path activities to ensure timely execution.
• Oversee event execution on the day (remotely or on-site as required), ensuring all details are handled professionally.
• Build and maintain strong client relationships, fostering repeat business and positive referrals.
• Source and manage relationships with external vendors and suppliers as needed.
• Stay updated on the latest catering trends, menu innovations, and event design concepts.
• Prepare post-event reports and conduct client feedback sessions.
• Manage client contracts and ensure all terms and conditions are met.

Skills

Event planning

Catering coordination

Client management

Time management

Vendor liaison

Tools

Event management software

Job description

About the Role

Our client, a premier event catering company recognized for its innovative culinary creations and exceptional service, is seeking a dedicated Remote Event Catering Planner. This is a fully remote opportunity, allowing you to manage client events from anywhere. The Event Catering Planner will be responsible for conceptualizing, planning, and executing bespoke catering experiences for a diverse clientele. You will work closely with clients to understand their vision, preferences, and budget, translating their requirements into seamless and memorable events. This role demands creativity, strong organizational skills, excellent client communication, and a deep understanding of catering logistics and food trends. If you are passionate about creating unique events and excel in a remote work environment, this position is ideal for you. The role requires meticulous planning and coordination to ensure flawless execution, focusing on delivering an unparalleled guest experience.

Key Responsibilities

• Consult with clients to understand event requirements, including theme, guest count, dietary needs, and budget.
• Develop customized catering proposals and menus tailored to client specifications.
• Coordinate all aspects of event logistics, including staffing, venue liaison, equipment rentals, and transportation.
• Collaborate with the culinary team to ensure menu feasibility and high-quality food preparation.
• Manage event timelines and critical path activities to ensure timely execution.
• Oversee event execution on the day (remotely or on-site as required), ensuring all details are handled professionally.
• Build and maintain strong client relationships, fostering repeat business and positive referrals.
• Source and manage relationships with external vendors and suppliers as needed.
• Stay updated on the latest catering trends, menu innovations, and event design concepts.
• Prepare post-event reports and conduct client feedback sessions.
• Manage client contracts and ensure all terms and conditions are met.

Requirements

• Minimum of 3-5 years of experience in event planning, catering coordination, or a similar role.
• Demonstrated experience in conceptualizing and executing successful events.
• Excellent communication, interpersonal, and client management skills.
• Strong organizational abilities with meticulous attention to detail.
• Proficiency in event management software and virtual collaboration tools.
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Creative flair and a passion for delivering exceptional client experiences.
• Knowledge of food and beverage service standards and trends.
• Ability to work independently and effectively in a remote setting.
• A dedicated home office space with reliable high-speed internet is essential.
• A dedicated home office space with reliable high-speed internet is essential.

Benefits

This fully remote position offers unparalleled flexibility in your work location. Our client provides a competitive salary and the opportunity to work with a creative and supportive team. You will gain experience planning a wide range of prestigious events and have the chance to contribute to a renowned catering brand. Enjoy the freedom of working from home while delivering outstanding catering experiences for clients throughout the region, including areas around Stellenbosch .