Remote C-Suite Executive Assistant

Placements24; Paarl; Hybrid; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Remote-friendly culture

Flexible working hours

Professional development opportunities

Competitive salary

Job summary

Placements24 is seeking an highly organized Executive Administrator to provide remote support to C-suite executives. You will manage complex calendars, coordinate international travel, handle sensitive communications, and ensure confidentiality in a fully remote environment.

The role requires meticulous attention to detail, proactive problem-solving, and the ability to work independently across time zones using Zoom, Teams, Outlook, and Google Workspace.

Qualifications

• Proven experience as an Executive Administrator, Executive Assistant, or similar high-level admin role.
• Excellent organizational and time-management skills with the ability to handle multiple priorities.
• Proficiency in calendar management software (Outlook/Google Calendar) and virtual meeting platforms (Zoom/Teams).
• Strong written and verbal communication with meticulous attention to detail.
• High proficiency in Microsoft Office Suite and Google Workspace.
• Ability to handle confidential information with discretion and integrity.
• Proactive problem-solving and independent work in a remote setting.
• Degree in Business Administration or related field preferred, or equivalent experience.

Responsibilities

• Manage and coordinate complex calendars for senior executives, including meetings, appointments, and conference calls across time zones.
• Arrange domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, presentations, and other documents with professional formatting.
• Screen and prioritize emails and calls, responding on behalf of executives when appropriate.
• Handle confidential information with the highest level of discretion and security.
• Liaise with internal departments and external stakeholders to gather information and facilitate requests.
• Process expense reports and manage reimbursements accurately and efficiently.
• Conduct research on various topics as requested by executives.
• Maintain organized electronic and physical filing systems for easy access to documents.
• Anticipate executive needs and proactively address potential issues or conflicts.

Skills

Executive support

Calendar management

Travel coordination

Communications

Discretion

Remote work

Microsoft Office

Google Workspace

Education

Bachelor's degree in Business Administration

Tools

Outlook

Google Calendar

Zoom

Microsoft Teams

Microsoft Office

Job description

Placements24 is seeking an highly organized Executive Administrator to provide remote support to C-suite executives. You will manage complex calendars, coordinate international travel, handle sensitive communications, and ensure confidentiality in a fully remote environment.

The role requires meticulous attention to detail, proactive problem-solving, and the ability to work independently across time zones using Zoom, Teams, Outlook, and Google Workspace.