Remote Administrative Executive Assistant - Paarl Wine Region

Placements24; Stellenbosch; Remote; ZAR 250,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Remote work flexibility

Job summary

Placements24 represents a prestigious winery in Paarl, Western Cape, seeking a highly professional Remote Administrative Executive Assistant. You will manage complex executive calendars, draft communications, and coordinate travel from a home office while supporting senior management.

The ideal candidate is exceptionally organized, with outstanding written and verbal communication, discretion, and the ability to work independently in a fast-paced remote environment.

Qualifications

• Proven experience as an Executive Assistant or similar high-level role.
• Strong organizational and time-management skills in a remote setting.
• Excellent written and verbal communication with professional etiquette.
• Discretion and confidentiality essential.

Responsibilities

• Manage and optimize executive calendars, meetings, and travel.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Serve as primary contact for internal and external inquiries.
• Prepare agendas, distribute materials, and take minutes for virtual meetings.
• Support research and data collection for strategic planning.
• Track expenses and assist with budget monitoring for executive activities.
• Streamline administrative processes to improve efficiency.

Skills

Executive experience

Organizational skills

Time management

Communication

Discretion

Problem solving

Independent work

Remote work

Attention to detail

Proactive

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

About the Role

Our client, a prestigious winery nestled in the beautiful Paarl, Western Cape , is seeking a highly professional and self-motivated Remote Administrative Executive Assistant. This fully remote position allows you to leverage your administrative expertise from the comfort of your home while providing critical support to the winery's executive management. You will be responsible for managing complex schedules, coordinating communications, and ensuring the seamless flow of information within the organization. The ideal candidate will be exceptionally organized, possess outstanding communication skills, and demonstrate a proactive approach to problem-solving. This role is pivotal in ensuring that executive tasks are handled efficiently and effectively, contributing to the overall success of the winery's operations. We are looking for an individual who thrives in a remote work environment and is passionate about supporting a distinguished brand.

Key Responsibilities

• Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread executive correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external inquiries directed at executives.
• Handle confidential information with the utmost discretion and integrity.
• Coordinate virtual meetings, prepare agendas, distribute materials, and take minutes.
• Conduct research and compile data to support executive decision-making and strategic planning.
• Manage expense reports and assist with budget tracking for executive activities.
• Streamline administrative processes to enhance efficiency and productivity.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain organized digital filing systems and databases.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a remote setting.
• Excellent written and verbal communication skills, with strong professional etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• High degree of discretion and confidentiality is essential.
• Self-motivated, proactive, and capable of working independently with minimal supervision.
• Strong problem-solving abilities and attention to detail.
• Must have a dedicated home office setup with reliable high-speed internet for this fully remote position.
• A relevant tertiary qualification in Business Administration or a related field is preferred.
• Understanding of the wine industry is a plus but not essential.

Benefits

This fully remote position offers the significant advantage of working from home while supporting a prestigious winery in the renowned Paarl, Western Cape region. Our client offers a competitive salary, opportunities for professional development, and the chance to be part of a world-class winemaking operation. You will enjoy the flexibility and autonomy that comes with remote work, allowing for a better work-life balance. We provide a supportive environment where your contributions are valued, and you will gain exposure to the intricacies of the wine industry from a strategic administrative perspective. Join us and contribute to the legacy of a distinguished winery, making a real impact from your own dedicated workspace.