Remote Administrative Executive

Placements24; Sandton; Hybrid; ZAR 480,000 - 720,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Generous paid time off

Remote work opportunities

Virtual training programs

Job summary

Placements24 is seeking a highly capable Remote Administrative Executive to support our leadership team from a home office. You will manage complex calendars, coordinate global travel, draft executive communications, and drive key initiatives in a fast-paced, international environment.

The ideal candidate has extensive executive support experience, exceptional organization, and superb business English. This fully remote, full-time role offers flexibility and autonomy across time zones.

Qualifications

• Significant proven experience as an Executive Assistant or Administrative Executive supporting senior leadership, preferably in a remote capacity.
• Mastery of virtual collaboration tools (e.g., Zoom, Teams, Slack) and cloud-based productivity suites (e.g., Microsoft 365, Google Workspace).
• Exceptional organizational, time management, and multitasking skills.
• Superior written and verbal communication skills, with a strong command of business English.
• High level of professionalism, discretion, and problem-solving aptitude.
• Ability to work independently, exercise sound judgment, and manage priorities effectively in a remote setting.

Responsibilities

• Provide comprehensive and proactive administrative and executive support to C-suite executives.
• Manage complex and dynamic calendars, including scheduling global meetings across multiple time zones.
• Coordinate international and domestic travel arrangements, including flights, accommodation, and visas.
• Prepare, proofread, and edit executive correspondence, reports, presentations, and other critical documents.
• Serve as a liaison between executives and internal/external stakeholders, ensuring effective communication.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and manage virtual and in-person events, conferences, and team offsites.
• Conduct research, gather data, and prepare summaries for executive review.
• Manage expense reporting and budget tracking for executive office expenditures.
• Anticipate needs and proactively manage tasks to ensure executive efficiency and productivity.

Skills

Executive support

Calendar management

Communication

Problem-solving

Independent work

Remote collaboration

Education

Bachelor's degree in Business Administration

Tools

Zoom

Microsoft 365

Google Workspace

Teams

Slack

Job description

About the Role

Our client, a forward-thinking international company, is seeking an exceptional Remote Administrative Executive to provide high-level support to their leadership team. This fully remote position requires a candidate with extensive experience in executive support, outstanding organizational skills, and the ability to manage complex responsibilities from a home-based office. You will be responsible for streamlining executive operations, managing communications, and ensuring the smooth execution of strategic initiatives. The ideal candidate is proactive, possesses impeccable judgment, and thrives in a virtual, fast-paced environment. This is a unique opportunity to contribute to a global organization while enjoying the flexibility and autonomy of a remote role. If you are a top-tier administrative professional seeking a challenging and rewarding remote career, this position is for you.

Key Responsibilities

• Provide comprehensive and proactive administrative and executive support to C-suite executives.
• Manage complex and dynamic calendars, including scheduling global meetings across multiple time zones.
• Coordinate international and domestic travel arrangements, including flights, accommodation, and visas.
• Prepare, proofread, and edit executive correspondence, reports, presentations, and other critical documents.
• Serve as a liaison between executives and internal/external stakeholders, ensuring effective communication.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and manage virtual and in-person events, conferences, and team offsites.
• Conduct research, gather data, and prepare summaries for executive review.
• Manage expense reporting and budget tracking for executive office expenditures.
• Anticipate needs and proactively manage tasks to ensure executive efficiency and productivity.

Requirements

• Significant proven experience as an Executive Assistant or Administrative Executive supporting senior leadership, preferably in a remote capacity.
• Mastery of virtual collaboration tools (e.g., Zoom, Teams, Slack) and cloud-based productivity suites (e.g., Microsoft 365, Google Workspace).
• Exceptional organizational, time management, and multitasking skills.
• Superior written and verbal communication skills, with a strong command of business English.
• High level of professionalism, discretion, and problem-solving aptitude.
• Ability to work independently, exercise sound judgment, and manage priorities effectively in a remote setting.
• Tech-savvy with a proactive approach to adopting new tools and technologies.
• Reliable high-speed internet connection and a dedicated, professional home office setup.
• Experience in managing global projects and liaising with international teams is highly desirable.
• Bachelor's degree in Business Administration or a related field is preferred.

Benefits

• This fully remote, full-time role offers a highly competitive annual salary of R , commensurate with experience and the level of responsibility.
• Our client provides a comprehensive benefits package including excellent health insurance, a retirement savings plan, and generous paid time off.
• We invest in our remote employees' growth through continuous learning opportunities and access to virtual training programs.
• Enjoy unparalleled flexibility and work-life balance, contributing to a truly global and innovative team from anywhere in South Africa.