Remote Administrative Executive

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 1,503,000 - 2,003,000; Full time

Benefits offered by this job

Fully remote position

Competitive salary

Health benefits

Professional development

Home office reimbursement

Global team engagement

Job summary

Placements24 is seeking a highly skilled Remote Administrative Executive to support senior leadership from a home office, coordinating global calendars and travel.

You will manage confidential communications, prepare executive materials, and liaise with internal and external stakeholders across time zones, ensuring efficiency and discretion. This is a fully remote role with autonomy and global collaboration opportunities.

Qualifications

• Extensive experience as Remote Executive Assistant or Administrative Executive supporting C-suite level executives.
• Advanced proficiency with virtual collaboration tools and modern productivity suites.
• Exceptional organizational, time management, and multitasking capabilities.
• Superior written and verbal communication skills with attention to detail.
• Experience managing complex international travel arrangements and confidential communications.

Responsibilities

• Manage complex calendars for multiple senior executives across time zones.
• Arrange domestic and international travel including flights, visas, accommodation, and itineraries.
• Prepare, proofread, and edit confidential correspondence, reports, and presentations.
• Act as primary point of contact between executives and stakeholders.
• Screen calls, emails, and communications, prioritizing urgent matters.
• Process expense reports and manage budgets for executive functions.

Skills

Calendar management

Travel arrangements

Communication

Virtual collaboration tools

Discretion & confidentiality

Tools

Microsoft 365

Google Workspace

Job description

About the Role

Our client, a leading consultancy firm, is seeking a highly skilled and motivated Remote Administrative Executive to provide top-tier support to their senior leadership team. This role is ideal for an experienced administrative professional who excels in managing complex workloads and thrives in a fully remote setting. You will be instrumental in ensuring the seamless execution of executive tasks, optimizing schedules, and facilitating effective communication across global teams. This is a fantastic opportunity to contribute to a prestigious organization from the comfort of your own home office, offering significant autonomy and responsibility.

Key Responsibilities

• Manage complex and dynamic calendars for multiple senior executives, coordinating meetings globally.
• Arrange all aspects of domestic and international travel, including flights, visas, accommodation, and detailed itineraries.
• Prepare, proofread, and edit confidential correspondence, reports, and presentations with a high degree of accuracy.
• Act as a primary point of contact, professionally managing communications between executives and internal/external stakeholders.
• Screen calls, emails, and other communications, prioritizing urgent matters.
• Process expense reports, manage budgets for executive functions, and ensure timely reimbursements.
• Organize and maintain secure digital filing systems and databases.
• Assist with the planning and coordination of virtual executive meetings and offsite events.
• Conduct research and prepare briefing materials for executives prior to meetings.
• Anticipate needs and proactively offer solutions to enhance executive productivity.
• Maintain absolute discretion and confidentiality in all matters.

Requirements

• Extensive experience as a Remote Executive Assistant or Administrative Executive supporting C-suite level executives.
• Advanced proficiency with virtual collaboration tools and modern digital productivity suites (e.g., Microsoft 365, Google Workspace).
• Exceptional organizational, time management, and multitasking capabilities.
• Superior written and verbal communication skills, with a keen attention to detail.
• Proven ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience managing complex international travel arrangements is essential.
• High-speed internet and a dedicated, professional home office setup are required.
• Adaptability to working across different time zones and cultural contexts.
• A proactive and resourceful approach to problem-solving.
• Experience in the consulting or professional services industry is highly advantageous.

Benefits

• Fully remote position offering unparalleled flexibility and work-life integration.
• Highly competitive salary and bonus structure commensurate with experience.
• Opportunity to work with a globally recognized consultancy firm.
• Access to cutting-edge remote work technology and tools.
• Professional development and continuous learning opportunities.
• Reimbursement for home office setup and ongoing expenses.
• Regular virtual team social events and engagement initiatives.
• Comprehensive health and wellness benefits package.
• Generous paid time off and holiday allowance.
• Clear trajectory for career growth and increased responsibility.