Recruiment Admin

Obrien Recruitment; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Obrien Recruitment in Cape Town is seeking a Recruitment Administrator to support temporary staffing, bulk recruitment, candidate screening and payroll administration. You will assist the recruitment team across temporary, permanent and contract staffing, manage Ditto data, schedule interviews, perform reference and background checks, and maintain accurate records in a fast-paced environment.

The ideal candidate is highly organised, detail-oriented and capable of handling high-volume workloads

Qualifications

• Matric completion required.
• Recruitment/HR administration experience preferred.
• Strong administrative capabilities and accuracy.
• Good communication and detail orientation.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Source temporary candidates.
• Support bulk recruitment and schedule interviews.
• Load and manage candidate data onto Ditto.
• Coordinate CVs, references, background and payroll checks.
• Maintain and file recruitment and temp records.
• Assist with weekly and monthly payroll processes.
• Place job adverts and monitor responses.
• Communicate with candidates and clients.
• Ensure documentation is complete and compliant.

Skills

Administrative skills

Communication skills

Attention to detail

Under pressure

Bulk recruitment

Record-keeping

Temp staffing administration

Candidate communication

Client communication

Education

Matric

Job description

Recruitment Administrator required to support temporary staffing, bulk recruitment, candidate screening, compliance administration, database management and payroll support

The Recruitment Administrator will support the recruitment team across temporary, permanent and contract staffing.

The role includes candidate sourcing, interview scheduling, bulk recruitment, database administration, reference checking, background checks, temp compliance, timesheets and payroll support.

The ideal candidate will be highly organised, accurate and comfortable working within a fast-paced staffing environment.

Duties & Responsibilities

• Source temporary candidates.
• Support bulk recruitment.
• Schedule candidate interviews.
• Interview candidates.
• Load candidates onto Ditto.
• Load job specifications onto Ditto.
• Record recruitment activity.
• Maintain Temp Audit records.
• Prepare hook‑up notes.
• Communicate with candidates.
• Communicate with clients.
• Type and check CVs.
• Complete reference checks.
• Coordinate criminal checks.
• Coordinate credit checks.
• Coordinate qualification checks.
• Place job adverts.
• Monitor advert responses.
• Maintain temp employee records.
• Maintain contractor records.
• Arrange temps during normal working hours.
• Assist with after‑hours temp requests.
• Follow up on timesheets.
• Ensure documentation is complete.
• Assist with weekly payroll.
• Assist with monthly payroll.

Minimum Requirements

• Matric.
• Recruitment / HR administration experience preferred.
• Strong administration skills.
• Good communication skills.
• Strong attention to detail.
• Able to work under pressure.
• Able to manage bulk recruitment.
• Comfortable with candidate and client communication.
• Strong record‑keeping ability.
• Comfortable with temporary staffing administration.

Only shortlisted candidates will be contacted.