Real Estate Transaction Coordinator (North West)

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 320,000; Full time

Benefits offered by this job

Hybrid work model

Professional growth opportunities

Supportive team environment

Job summary

Placements24 is seeking a highly organized Transaction Coordinator to support real estate operations in the North West province, with emphasis on Rustenburg. You will manage paperwork, deadlines, and communications between buyers, sellers, agents, and lenders to move transactions from contract to closing.

The role requires meticulous attention to detail, strong admin and communication skills, and comfort with a hybrid work setup combining remote coordination and on-site collaboration in the

Qualifications

• Matric certificate is required; further education or certification in office administration or real estate is an advantage.
• Minimum of 2 years of experience in administrative support, preferably within real estate or conveyancing.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and meticulous attention to detail.

Responsibilities

• Manage and oversee all aspects of real estate transactions from contract initiation to closing.
• Prepare, review, and organize all transaction-related documents, ensuring accuracy and completeness.
• Coordinate and schedule inspections, appraisals, closings, and other key milestones.
• Serve as the primary point of contact for buyers, sellers, agents, lenders, and title companies.
• Track deadlines and ensure compliance with all contractual obligations and timelines.
• Maintain organized electronic and physical filing systems for all transaction files.
• Assist agents with marketing activities and client communication as needed.
• Problem-solve and proactively address any issues that may arise during the transaction process.
• Ensure all transaction data is accurately entered into the CRM and other relevant systems.
• Stay updated on real estate regulations and best practices for transaction management.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Multitasking

Time management

Team collaboration

Education

Matric certificate

Tools

Microsoft Office

Real estate CRM

Job description

About the Role

Our client, a fast-growing real estate agency, is seeking a highly organized and meticulous Transaction Coordinator to support their operations in the North West province, with a focus on the Rustenburg area. This role is essential for ensuring the smooth and efficient processing of real estate transactions from contract to closing. You will manage all necessary paperwork, deadlines, and communication between buyers, sellers, agents, and other parties involved. The ideal candidate is exceptionally detail-oriented, possesses excellent administrative and communication skills, and thrives in a fast-paced environment. This position offers a hybrid work arrangement, blending administrative tasks and remote coordination with necessary on-site presence for team collaboration and specific duties within the Rustenburg market.

Key Responsibilities

• Manage and oversee all aspects of real estate transactions from contract initiation to closing.
• Prepare, review, and organize all transaction-related documents, ensuring accuracy and completeness.
• Coordinate and schedule inspections, appraisals, closings, and other key transaction milestones.
• Serve as the primary point of contact for buyers, sellers, agents, lenders, and title companies.
• Track deadlines and ensure compliance with all contractual obligations and timelines.
• Maintain organized electronic and physical filing systems for all transaction files.
• Assist agents with marketing activities and client communication as needed.
• Problem-solve and proactively address any issues that may arise during the transaction process.
• Ensure all transaction data is accurately entered into the CRM and other relevant systems.
• Stay updated on real estate regulations and best practices for transaction management.

Requirements

• A Matric certificate is required; further education or certification in office administration or real estate is an advantage.
• Minimum of 2 years of experience in administrative support, preferably within the real estate industry or in a legal/conveyancing role.
• Exceptional organizational skills and meticulous attention to detail.
• Strong understanding of the real estate transaction process.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate CRM systems.
• Ability to multitask, prioritize, and manage time effectively in a dynamic environment.
• Proactive problem-solving abilities and a client-focused attitude.Ability to work collaboratively in a hybrid team setting.
• Familiarity with the North West real estate market is a plus.

Benefits

Our client offers a competitive salary, opportunities for professional growth, and a supportive team environment. This hybrid role allows for flexibility while being an integral part of our Rustenburg operations. Benefit from working within a reputable real estate agency and gain valuable experience in transaction management within the North West region. Join us and play a crucial role in ensuring successful closings for our clients.