Real Estate Administrative Assistant

Placements24; East London; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work arrangement

Growth opportunities

Supportive team environment

Job summary

Placements24 in East London seeks a highly organized Real Estate Administrative Assistant to support the sales team. You will manage calendars, arrange appointments, prepare correspondence, and maintain client records in a busy Eastern Cape agency.

Join a team offering a hybrid work arrangement, opportunities for growth, and exposure to marketing tasks and property listings. Strong MS Office and CRM skills, plus excellent communication, are essential for success.

Qualifications

• Experience as administrative assistant in real estate preferred.
• Proficient in MS Office and CRM systems.
• Excellent organizational and time-management skills.

Responsibilities

• Provide administrative support to real estate agents, including calendars and appointments.
• Prepare listing materials and marketing brochures.
• Manage calls and emails, directing inquiries appropriately.
• Maintain client databases and property listings in the CRM.
• Coordinate with vendors and manage general office duties.

Skills

Office administration

Microsoft Office

CRM software

Calendar management

Communication skills

Tools

Microsoft Office Suite

CRM software

Job description

About the Role

Our client is seeking a highly organized and proactive Real Estate Administrative Assistant to provide comprehensive support to their sales team in East London . This role is crucial for ensuring the smooth operation of the office and supporting agents in their daily activities. You will be responsible for managing administrative tasks, assisting with marketing efforts, coordinating appointments, and maintaining client records. The ideal candidate is proficient in office management, possesses excellent communication skills, and has a keen eye for detail, contributing to the efficiency of a busy Eastern Cape real estate agency.

Key Responsibilities

• Provide administrative support to real estate agents, including managing calendars, scheduling appointments, and preparing correspondence.
• Assist with the preparation of listing materials, marketing brochures, and social media content.
• Manage incoming calls and emails, directing inquiries to the appropriate team members.
• Maintain and update client databases and property listings using CRM software.
• Coordinate with vendors, clients, and other parties involved in property transactions.
• Handle general office duties such as filing, scanning, photocopying, and managing office supplies.

Requirements

• Previous experience in an administrative assistant role, preferably within the real estate industry.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills with the ability to multitask.
• Effective written and verbal communication skills.
• Experience with real estate CRM systems is a plus.
• A positive attitude and a strong commitment to providing excellent customer service.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity to gain valuable experience within the real estate sector.
• Supportive team environment with opportunities for learning and growth.
• Hybrid work arrangement allowing for a blend of office presence and remote flexibility.
• Contribution to the efficient functioning of a leading East London real estate agency.