Purchasing Administrator - WhatJobs Direct

Placements24; Mossel Bay; On-site; ZAR 89,000 - 134,000; Part time

Job summary

Placements24 in Mossel Bay, Western Cape seeks a meticulous Purchasing Administrator on a contract basis. You will handle purchase orders, supplier communications, and records, while supporting the procurement team with data entry and reporting.

A diploma in Admin/Logistics/Supply Chain and MS Office proficiency are preferred. The role emphasizes accuracy, organization, and the ability to manage multiple tasks in a fast-paced logistics environment.

Qualifications

• High School Diploma or equivalent required.
• Diploma in Administration, Logistics, or Supply Chain is advantageous.
• Experience in administrative or purchasing support is desirable.
• Proficiency in Microsoft Office, especially Word and Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal English communication.
• Ability to manage multiple tasks and prioritize.
• Proactive, problem-solving attitude.
• Able to work independently and in a team.
• Familiarity with basic purchasing concepts is a plus.
• Reliable and punctual.
• Based in or able to commute to Mossel Bay, Western Cape, ZA.

Responsibilities

• Process purchase requisitions and create purchase orders.
• Maintain accurate records of purchasing transactions and supplier info.
• Communicate with suppliers to confirm orders and deliveries.
• Assist in obtaining quotations and price comparisons.
• Verify invoices against POs and delivery notes.
• Monitor stock levels of administrative supplies.
• Support procurement with data entry and reporting.
• Ensure compliance with purchasing policies and procedures.
• Organize and archive procurement documents.
• Provide admin support to Purchasing Manager and team.

Skills

Microsoft Office

Excel

Word

Attention to detail

English communication

Time management

Teamwork

Problem solving

Education

High School Diploma

Admin/Logistics/Supply Chain Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

About the Role

Our client, a well-established logistics and shipping company, is seeking a meticulous Purchasing Administrator to join their team on a contract basis in Mossel Bay, Western Cape, ZA . This role is vital for supporting the purchasing department in managing day-to-day administrative tasks, ensuring the smooth flow of operations. The Purchasing Administrator will be responsible for processing purchase orders, maintaining records, communicating with suppliers, and assisting with various procurement-related duties. This is an excellent opportunity for an organized individual looking to gain experience in procurement within the dynamic maritime and logistics industry. You will play a key part in ensuring that operational supplies are procured efficiently.

Key Responsibilities

• Process purchase requisitions and create purchase orders in the system.
• Maintain accurate and organized records of all purchasing transactions and supplier information.
• Communicate with suppliers to confirm orders, track deliveries, and resolve minor issues.
• Assist in obtaining quotations and comparing prices for goods and services.
• Verify the accuracy of invoices against purchase orders and delivery notes.
• Assist in inventory management by monitoring stock levels for administrative supplies and operational consumables.
• Support the procurement team with data entry and report generation.
• Ensure compliance with company purchasing policies and procedures.
• Help manage incoming and outgoing procurement documentation.
• Provide administrative support to the Purchasing Manager and other team members as needed.
• Assist in organizing and archiving procurement-related documents.

Requirements

• A High School Diploma or equivalent qualification.
• A certificate or diploma in Administration, Logistics, or Supply Chain is advantageous.
• Previous experience in an administrative or purchasing support role is highly desirable.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Excellent organizational skills and strong attention to detail.
• Good written and verbal communication skills in English.
• Ability to manage multiple tasks and prioritize effectively.
• A proactive and problem-solving attitude.
• Ability to work independently and as part of a team.
• Familiarity with basic purchasing concepts is a plus.
• Must be reliable and punctual.
• Must be based in or able to commute to Mossel Bay, Western Cape, ZA .

Benefits

• This contract position offers a remuneration package of approximately R for the contract duration, dependent on experience and contract length.
• This role provides valuable experience in procurement administration within a key industry sector.
• The position is based at our facility in Mossel Bay, Western Cape, ZA .
• Our client offers a supportive team environment and exposure to diverse purchasing activities.
• This is a contract opportunity ideal for gaining practical skills in procurement and administration.