Purchasing Administrator

Placements24; Richards Bay; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Job summary

Placements24 is seeking a meticulous Purchasing Administrator to join our operations in Richards Bay, KwaZulu-Natal. This on-site role requires strong organization, attention to detail, and effective supplier communication to support the procurement team.

The ideal candidate has 1–3 years of administrative or purchasing support experience and a National Diploma or equivalent in Business Administration or Supply Chain. Proficiency in MS Office and ERP familiarity are advantageous.

Qualifications

• National Diploma or equivalent in Business Administration, Supply Chain, or related field.
• 1–3 years of administrative or purchasing support experience.
• Proficiency in MS Office, especially Excel and Word.
• Familiarity with ERP systems is an advantage.

Responsibilities

• Process purchase requisitions and generate purchase orders in the system.
• Maintain accurate and organized records of all purchasing transactions.
• Communicate with suppliers to gather quotes, confirm order details, and track deliveries.
• Verify the accuracy of invoices against purchase orders and delivery notes.
• Respond to internal and external inquiries regarding purchasing status.
• Assist in updating supplier information and pricing lists.
• Ensure compliance with company procurement policies and procedures.
• Provide general administrative support to the purchasing department.
• Help monitor inventory levels and coordinate with relevant departments.
• Assist with the preparation of procurement reports as required.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Education

National Diploma in Business Administration / Supply Chain

Tools

Microsoft Office (Excel, Word)

ERP systems

Job description

About the Role

Our client is looking for a meticulous and organized Purchasing Administrator to join their operations in Richards Bay, KwaZulu-Natal . This is an on-site position essential for the smooth functioning of the procurement department. The Purchasing Administrator will be responsible for processing purchase orders, managing supplier correspondence, maintaining procurement records, and providing administrative support to the purchasing team. The ideal candidate will have excellent attention to detail, strong communication skills, and a foundational understanding of purchasing processes. This role is a great starting point for a career in procurement or supply chain within a dynamic industrial environment.

Key Responsibilities

• Process purchase requisitions and generate purchase orders in the system.
• Maintain accurate and organized records of all purchasing transactions.
• Communicate with suppliers to gather quotes, confirm order details, and track deliveries.
• Verify the accuracy of invoices against purchase orders and delivery notes.
• Respond to internal and external inquiries regarding purchasing status.
• Assist in updating supplier information and pricing lists.
• Ensure compliance with company procurement policies and procedures.
• Provide general administrative support to the purchasing department.
• Help monitor inventory levels and coordinate with relevant departments.
• Assist with the preparation of procurement reports as required.

Requirements

• A National Diploma or equivalent qualification in Business Administration, Supply Chain, or a related field.
• 1-3 years of experience in an administrative or purchasing support role.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.
• Familiarity with ERP systems is an advantage.
• A positive attitude and willingness to learn.

Benefits

• Our client offers a competitive salary and benefits package, including medical aid and a provident fund.
• This full-time position provides stability and opportunities for learning and development within the procurement function.
• You will work in a key industrial hub in Richards Bay , gaining practical experience in a vital business area.
• The company fosters a supportive work environment and encourages career growth.
• This is an excellent opportunity for someone seeking to build a career in procurement.