Purchasing Administrator

Placements24; Kempton Park; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 in Gauteng seeks a detail-oriented Purchasing Administrator to join the procurement team in Tembisa. You will handle data entry, maintain records, and liaise with suppliers to confirm orders and delivery times, ensuring accuracy and compliance with purchasing policies.

This entry-level role offers hands-on experience in procurement, with training on vendor files, order tracking, and basic report generation, while supporting inventory management and cross-department collaboration to

Qualifications

• Experience in administrative or clerical role is preferred.
• Basic knowledge of purchasing processes or office administration.
• Strong organizational skills and accuracy.
• Proficiency with Microsoft Office, especially Excel and Word.

Responsibilities

• Process purchase orders, requisitions, and other procurement documents accurately.
• Maintain and update procurement records, databases, and vendor files.
• Communicate with suppliers to confirm order details and delivery times.
• Track status of purchase orders and follow up on deliveries.
• Assist in verifying received goods against purchase orders and resolve discrepancies.
• Provide administrative support to the purchasing team, including filing, scanning, and data entry.
• Ensure adherence to company purchasing policies and procedures.
• Generate simple reports on purchasing activity.

Skills

Data entry

Organizational skills

Time management

Written and verbal communication

Education

High school diploma

Tools

Microsoft Office

Excel

Word

Job description

About the Role Our client, a well-established firm in the logistics sector, is seeking a motivated and detail-oriented Purchasing Administrator to join their busy procurement team in Tembisa, Gauteng . This role is crucial for ensuring the efficient and accurate processing of purchasing documentation and supporting the overall procurement function. The Purchasing Administrator will be responsible for data entry, maintaining records, coordinating with suppliers, and assisting with various administrative tasks. This is an excellent entry point for individuals looking to build a career in procurement and supply chain management, offering hands-on experience in a vital business area.

Key Responsibilities

• Process purchase orders, requisitions, and other procurement documents accurately.
• Maintain and update procurement records, databases, and vendor files.
• Communicate with suppliers to confirm order details, delivery times, and to resolve basic queries.
• Track the status of purchase orders and follow up on outstanding deliveries.
• Assist in verifying received goods against purchase orders and resolving discrepancies.
• Provide administrative support to the purchasing team, including filing, scanning, and data entry.
• Ensure adherence to company purchasing policies and procedures.
• Generate simple reports on purchasing activity as required.
• Support inventory management activities by maintaining accurate stock records.
• Liaise with other departments to ensure smooth operational flow related to procurement.

Requirements

• High school diploma or equivalent qualification required.
• Previous experience in an administrative or clerical role is preferred.
• Basic knowledge of purchasing processes or office administration.
• Strong organizational skills and a high level of accuracy.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Good written and verbal communication skills.
• Ability to manage time effectively and handle multiple tasks.
• A proactive approach and willingness to learn new skills.
• Ability to work effectively both independently and as part of a team.
• Reliable and punctual with a strong work ethic.

Benefits

• Our client offers a competitive starting salary and provides opportunities for on-the-job training and career development within the purchasing department.
• As a member of the team in Tembisa, Gauteng , you will gain valuable experience in a dynamic industry.
• The company culture emphasizes teamwork and provides a supportive environment for professional growth.
• This is a full-time, on-site position focused on building essential skills for a career in procurement and supply chain.