Purchasing Administrator

Placements24; Durban; Hybride; ZAR 180 000 - 240 000; Plein temps

Avantages offerts par ce poste

Fully remote

Medical aid contributions

Provident fund

Paid annual leave

Résumé du poste

Placements24 is seeking a detail-oriented Purchasing Administrator to support procurement operations from Durban. This fully remote role focuses on processing purchase orders, maintaining records, liaising with suppliers, and ensuring smooth day-to-day purchasing tasks.

Excellent growth opportunities within the procurement function offered. The ideal candidate has 1–3 years in admin or purchasing support, strong MS Office skills, and outstanding organizational abilities, with a proactive,

Qualifications

• 1–3 years in an administrative, clerical, or purchasing support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills.
• Excellent organizational and time management skills, with the ability to multitask.

Responsabilités

• Prepare, issue, and manage purchase orders accurately and efficiently.
• Maintain comprehensive and organized records of all procurement transactions, including invoices, receipts, and contracts.
• Communicate with suppliers to confirm order details, delivery schedules, and resolve discrepancies.
• Assist in sourcing by identifying potential suppliers and gathering quotes under guidance of procurement managers.
• Process invoices and ensure timely payments to suppliers in coordination with the finance department.
• Monitor inventory levels and reorder points, flagging potential shortages to the team.

Connaissances

MS Office

Data entry

Organization

Communication

Formation

High school diploma

Admin/Business qualification

Description du poste

About the Role

Our client, a rapidly growing logistics and supply chain company, is seeking an organized and detail-oriented Purchasing Administrator to support their operations from Durban . This is a foundational role within the purchasing department, focused on managing the administrative aspects of procurement. The Purchasing Administrator will be responsible for processing purchase orders, maintaining procurement records, liaising with suppliers, and ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational skills, a keen eye for detail, and a proactive approach to administrative tasks. While this is an entry-level to mid-level administrative role, it offers significant exposure to the broader procurement function and excellent opportunities for learning and career progression within the company. This position is fully remote, allowing for flexibility and work-life balance.

Key Responsibilities

• Prepare, issue, and manage purchase orders accurately and efficiently.
• Maintain comprehensive and organized records of all procurement transactions, including invoices, receipts, and contracts.
• Communicate with suppliers to confirm order details, delivery schedules, and resolve any discrepancies.
• Assist in the sourcing process by identifying potential suppliers and gathering quotes under the guidance of procurement managers.
• Process invoices and ensure timely payments to suppliers in coordination with the finance department.
• Monitor inventory levels and reorder points, flagging potential shortages to the relevant team members.
• Respond to internal and external inquiries regarding purchasing status and procedures.
• Assist in the preparation of procurement reports and data analysis as required.
• Ensure compliance with company purchasing policies and procedures.
• Support the purchasing team in ad-hoc administrative tasks and projects.

Requirements

• High school diploma or equivalent; a qualification in administration or business is an advantage.
• 1-3 years of experience in an administrative, clerical, or purchasing support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills.
• Excellent organizational and time management skills, with the ability to multitask.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work independently and collaboratively in a remote setting.
• Familiarity with basic procurement principles is beneficial.
• A proactive and problem-solving attitude.

Benefits

• This fully remote position offers a competitive salary and a flexible working environment. Employees receive a comprehensive benefits package, including medical aid contributions, a provident fund, and paid annual leave. Our client invests in their employees' growth, providing opportunities for training and skill development within the purchasing domain. Join a supportive and forward-thinking team that values efficiency and employee well-being.