Purchasing Administrator - Logistics & Operations

Placements24; Upington; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical aid and provident fund

Annual leave

On-the-job training

Team-building activities

Job summary

Placements24 in Upington, Northern Cape seeks a proactive Purchasing Administrator to support operations in the Upington facility. You will process purchase orders, manage supplier communications, and maintain orderly records to ensure timely and cost-effective procurement of supplies and services.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a busy team.

Qualifications

• High school diploma or equivalent; further education or a certificate in a relevant field is advantageous.
• Previous experience in an administrative, clerical, or purchasing support role is highly desirable.
• Excellent organizational skills and a keen eye for detail.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Strong verbal and written communication skills.

Responsibilities

• Process purchase orders for operational supplies, equipment, and services according to established procedures.
• Maintain accurate and organized purchasing records, including invoices, receipts, and supplier documentation.
• Communicate with suppliers to follow up on orders, confirm delivery dates, and resolve minor issues.
• Assist in the preparation of quotation requests and comparison of pricing from different vendors.
• Verify the accuracy of received goods against purchase orders and delivery notes.
• Support the procurement team with data entry, filing, and other administrative tasks.
• Ensure compliance with company purchasing policies and departmental guidelines.
• Assist in managing inventory levels for operational supplies where applicable.
• Liaise with internal departments to understand their purchasing needs and ensure timely fulfillment.
• Contribute to improving the efficiency of purchasing processes within the Upington, Northern Cape operations.

Skills

Organizational skills

Attention to detail

MS Office proficiency

Strong communication

Team-oriented

Time management

Education

High school diploma

Certificate in relevant field

Tools

Microsoft Excel

Microsoft Word

Office Suite

Job description

About the Role Our client, a key player in the logistics and distribution sector, is seeking a proactive and organized Purchasing Administrator to support their operations in Upington, Northern Cape. This role is essential for the efficient functioning of the purchasing department, ensuring that all necessary operational supplies, equipment, and services are procured in a timely and cost-effective manner. The Purchasing Administrator will be responsible for a range of tasks including order processing, vendor communication, record keeping, and supporting the broader procurement team. This position is based at our client's Upington, Northern Cape facility and provides an excellent opportunity to develop skills within a critical support function. We are committed to maintaining high operational standards and seek individuals who are dedicated to supporting our business needs.

Key Responsibilities

• Process purchase orders for operational supplies, equipment, and services according to established procedures.
• Maintain accurate and organized purchasing records, including invoices, receipts, and supplier documentation.
• Communicate with suppliers to follow up on orders, confirm delivery dates, and resolve minor issues.
• Assist in the preparation of quotation requests and comparison of pricing from different vendors.
• Verify the accuracy of received goods against purchase orders and delivery notes.
• Support the procurement team with data entry, filing, and other administrative tasks.
• Ensure compliance with company purchasing policies and departmental guidelines.
• Assist in managing inventory levels for operational supplies where applicable.
• Liaise with internal departments to understand their purchasing needs and ensure timely fulfillment.
• Contribute to improving the efficiency of purchasing processes within the Upington, Northern Cape operations.

Requirements

• High school diploma or equivalent; further education or a certificate in a relevant field is advantageous.
• Previous experience in an administrative, clerical, or purchasing support role is highly desirable.
• Excellent organizational skills and a keen eye for detail.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize effectively, and manage time in a busy environment.
• A team-oriented approach with the willingness to assist colleagues.
• Reliability, punctuality, and a strong sense of responsibility are crucial for this role in Upington, Northern Cape.
• Basic understanding of purchasing principles and logistics is beneficial.
• Ability to work independently on assigned tasks while following instructions.

Benefits

• Competitive salary commensurate with experience and qualifications.
• Opportunity to work within a dynamic logistics and distribution environment.
• Contribution to medical aid and provident fund.
• Standard annual leave and public holiday entitlements.
• On-the-job training and development opportunities.
• A stable work environment in Upington, Northern Cape.
• Team-building activities and social events.
• Potential for contract renewal or permanent placement based on performance.
• Access to company resources to perform duties effectively.