Purchasing Administrator

Placements24; Gqeberha; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive annual salary

Medical aid and provident fund

On-the-job training and skill developm

Stable and supportive work environment

Generous annual leave

Job summary

Placements24 is seeking a meticulous Purchasing Administrator to support the procurement team in Port Elizabeth. You will handle purchase orders, supplier documentation, and internal coordination to ensure smooth operations in a structured office environment.

The role requires strong administrative skills, attention to detail, and the ability to manage multiple tasks with accuracy. Training and career development opportunities are provided in a stable workplace.

Qualifications

• High school diploma or equivalent required.
• Experience as Purchasing Administrator, Procurement Assistant, or similar role.
• Proficient in Microsoft Office and ERP/procurement software.
• Strong organizational and communication skills.

Responsibilities

• Process purchase requisitions and generate purchase orders.
• Maintain supplier records with pricing and contact details.
• Coordinate with vendors on orders, deliveries, and discrepancies.
• Track orders and ensure timely delivery of goods and services.
• Handle invoices and reconcile with POs and delivery notes.
• Provide admin support to the purchasing team (filing, data entry, reports).

Skills

MS Office Suite

ERP systems

Vendor communication

Organizational skills

Time management

Education

High school diploma or equivalent

Certificate in administration or purchasing (advantageous)

Tools

Procurement software

ERP software

Job description

About the Role

Our client is looking for a meticulous and organized Purchasing Administrator to support their procurement team in Port Elizabeth . This role is fundamental to the smooth operation of the purchasing department, ensuring that all administrative tasks are handled efficiently and accurately. You will be responsible for maintaining purchase order systems, managing supplier documentation, and liaising with both internal departments and external vendors. This position is perfect for someone with strong administrative skills who enjoys working in a structured environment and supporting critical business functions.

Key Responsibilities

• Process purchase requisitions and generate accurate purchase orders in the company's procurement system.
• Maintain and update supplier records, including contact information, pricing, and contract details.
• Coordinate with vendors to confirm order placements, delivery schedules, and resolve any immediate discrepancies.
• Assist in tracking orders and ensuring timely delivery of goods and services.
• Handle incoming invoices and reconcile them with purchase orders and delivery notes.
• Provide administrative support to the purchasing team, including filing, data entry, and preparing reports.

Requirements

• High school diploma or equivalent; further education or certification in administration or purchasing is advantageous.
• Proven experience as a Purchasing Administrator, Procurement Assistant, or similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with ERP systems or purchasing software.
• Excellent organizational skills and meticulous attention to detail.
• Strong communication and interpersonal skills for effective vendor and internal communication.
• Ability to manage time effectively and prioritize tasks in a busy office environment.

Benefits

• Competitive annual salary.
• Comprehensive benefits package including medical aid and provident fund.
• Opportunities for on-the-job training and skill development.
• A stable and supportive work environment.
• Generous annual leave.