Property Leasing & Operations Coordinator

peopleworth; Prince Albert; On-site; ZAR 260,000 - 360,000; Full time

Benefits offered by this job

Collaborative workplace culture

Opportunities to grow in a fast-paced,

Job summary

peopleworth seeks a Property Operations and Leasing Coordinator to support day-to-day management of commercial buildings through organized administration, lease processing, and stakeholder communication. Based in Bellville, you'll handle queries, maintain records, and assist with lease documentation to keep operations smooth.

You'll coordinate between landlords, tenants, service providers, and internal teams, ensuring deadlines are tracked and documentation is accurate, timely, and compliant in

Qualifications

• Experience in property administration, lease administration, commercial property operations or similar roles.
• Experience preparing, issuing, tracking, or maintaining lease agreements and related documentation.
• Strong written and verbal communication with landlords, tenants, contractors, and stakeholders.
• Ability to manage high volumes of incoming queries and follow-up actions.
• Strong administrative skills and attention to detail for records.
• Experience coordinating communication between multiple stakeholders with different priorities.
• Proficiency with email, spreadsheets, calendars, document management systems and office software.
• Ability to monitor deadlines, lease dates, signatures, approvals and documentation.

Responsibilities

• Receive, record, assess, and respond to incoming property-related queries.
• Direct maintenance matters and monitor for follow-up.
• Act as central communication point between landlords, tenants, service providers and internal stakeholders.
• Provide updates on property queries, documentation, approvals, access arrangements, and outstanding actions.
• Prepare, issue, track, and maintain lease agreements using approved templates and processes.
• Coordinate collection of documents for lease preparation, renewals, amendments and occupancy.
• Maintain records for tenants, landlords, properties, leases, contractors, and service providers.
• Build and maintain a reliable contact database of contractors, suppliers, technicians and property professionals.
• Track lease dates, deadlines, renewals, approvals, signatures and outstanding information.
• Support tenant onboarding, property handovers, access arrangements and occupancy administration.
• Coordinate appointments, meetings, contractor access, inspections, viewings and related activities.
• Maintain query logs and follow up with responsible parties to resolve or escalate.
• Prepare correspondence, notices, updates and supporting property documentation.
• Assist with quotations and administration when required; keep records current and actions visible.

Skills

Property admin

Lease admin

Communication

Document mgmt

Stakeholder coord

Office software

Deadline tracking

Education

Property studies

Business administration

Job description

peopleworth seeks a Property Operations and Leasing Coordinator to support day-to-day management of commercial buildings through organized administration, lease processing, and stakeholder communication. Based in Bellville, you'll handle queries, maintain records, and assist with lease documentation to keep operations smooth.

You'll coordinate between landlords, tenants, service providers, and internal teams, ensuring deadlines are tracked and documentation is accurate, timely, and compliant in