Property Operations & Maintenance Specialist

peopleworth; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Collaborative work culture

Growth opportunities

Job summary

peopleworth is seeking a Property Maintenance and Operations Coordinator to support day-to-day maintenance, leasing administration and operational coordination for commercial buildings within the Employer Group. Based in Bellville, Western Cape, you will respond to property queries, coordinate service providers and ensure properties are safe, functional and professionally managed.

The role requires highly organised individuals who can manage multiple priorities and communicate clearly with

Qualifications

• Experience in property administration, facilities coordination, property management, or related roles.
• Experience handling maintenance queries and coordinating contractors from quotation to completion.
• Strong written and verbal communication with landlords, tenants, contractors and stakeholders.
• Ability to manage multiple queries, deadlines, appointments and follow-up actions.
• Experience requesting and comparing quotations and maintaining records.
• Proficiency with email, spreadsheets, document management systems and calendars.
• Attention to detail with lease documentation, maintenance logs and communications.
• Understanding of commercial property operations, maintenance, tenant communication, and lease administration.
• Ability to conduct property viewings and inspections professionally and document findings.

Responsibilities

• Coordinate maintenance requests from report to completion, including access arrangements and confirming completion.
• Request, compare and organise quotations from contractors and service providers.
• Build and maintain a contractor and supplier contact database.
• Maintain records of maintenance requests, quotations, approvals, contractor activity and inspections.
• Coordinate landlord-tenant communications on repairs, access, maintenance and lease matters.
• Arrange and conduct property viewings for prospective tenants with accurate information.
• Support inspections and document findings; escalate maintenance or compliance concerns.
• Prepare, issue and track lease agreements using approved templates.
• Monitor open queries and provide progress updates to stakeholders.
• Support properties operations including access coordination, scheduling and onboarding.

Skills

Property administration

Facilities coordination

Lease administration

Maintenance coordination

Stakeholder communication

Quotation management

Record keeping

Contractor coordination

Property viewings

Driver's licence

Education

Property studies or facilities management qualification

Business administration (advantageous)

Tools

Email

Spreadsheets

Document management

Calendars

Job description

peopleworth is seeking a Property Maintenance and Operations Coordinator to support day-to-day maintenance, leasing administration and operational coordination for commercial buildings within the Employer Group. Based in Bellville, Western Cape, you will respond to property queries, coordinate service providers and ensure properties are safe, functional and professionally managed.

The role requires highly organised individuals who can manage multiple priorities and communicate clearly with