Property Operations & Maintenance Coordinator

peopleworth; Parow; On-site; ZAR 240,000 - 360,000; Full time

Job summary

peopleworth in Bellville, Western Cape, invites applications for a Property Maintenance and Operations Coordinator to support day-to-day maintenance, leasing administration, and operational coordination of our commercial buildings.

You will respond to maintenance queries, coordinate contractors, manage tenant and landlord communications, and ensure properties are safe, functional and professionally managed.

Qualifications

• Demonstrated experience in property administration, facilities coordination, property management, commercial leasing, maintenance coordination, or a similar operational role.
• Experience handling maintenance queries and coordinating contractors or service providers from quotation through to completion.
• Strong written and verbal communication skills, with the ability to communicate professionally with landlords, tenants, contractors, and other stakeholders.
• Demonstrated ability to manage multiple queries, deadlines, appointments, and follow-up actions in a structured manner.
• Experience requesting and comparing quotations and maintaining accurate supporting records.
• Proficiency with email, spreadsheets, document management, calendars, and general office administration systems.
• Strong attention to detail when preparing lease documentation, inspection records, maintenance logs, and stakeholder communication.
• A practical understanding of commercial property operations, maintenance processes, tenant communication, and lease administration.

Responsibilities

• Coordinate maintenance requests from initial report through to completion, including arranging access, monitoring progress, and confirming that work has been completed.
• Request, compare, and organise quotations from contractors and service providers in line with the required scope of work.
• Build and maintain a reliable contact database of contractors, suppliers, technicians, property professionals, and other relevant service providers.
• Maintain clear records of maintenance requests, quotations, approvals, contractor activity, inspections, tenant communication, and completed work.
• Coordinate communication between landlords and tenants regarding repairs, property access, maintenance responsibilities, lease-related matters, and operational updates.
• Arrange and conduct property viewings for prospective commercial tenants, ensuring that relevant property information is communicated accurately and professionally.
• Support routine, entry, exit, and follow-up property inspections, documenting findings and escalating maintenance or compliance concerns where required.
• Prepare, issue, track, and maintain lease agreements and related property documentation using approved templates and processes.
• Monitor open queries and maintenance matters, provide progress updates to relevant stakeholders, and follow up on outstanding actions.
• Support general property operations, including access coordination, contractor scheduling, handover arrangements, tenant onboarding, and property-related administration.

Skills

Property administration

Facilities coordination

Commercial leasing

Maintenance coordination

Contractors management

Communication skills

Record keeping

Driver's license

Office IT skills

Property operations knowledge

Education

Property studies qualification

Tools

Excel

Office suite

Calendar management

Job description

peopleworth in Bellville, Western Cape, invites applications for a Property Maintenance and Operations Coordinator to support day-to-day maintenance, leasing administration, and operational coordination of our commercial buildings.

You will respond to maintenance queries, coordinate contractors, manage tenant and landlord communications, and ensure properties are safe, functional and professionally managed.