Commercial Property Operations Coordinator

peopleworth; Prince Albert; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Collaborative, people-centred culture

Opportunities to grow in a fast-paced環

Job summary

peopleworth is seeking a Property and Maintenance Invigilator to support day-to-day maintenance, leasing administration, and operational coordination for commercial buildings within the Employer Group. Based in Bellville, Western Cape, the role requires coordinating service providers, tenant communications, and ensuring properties are safe, functional, and professionally managed.

The successful candidate will manage maintenance queries, coordinate contractors, maintain accurate records, and

Qualifications

• Demonstrated experience in property administration, facilities coordination, or related operational role
• Experience handling maintenance queries and coordinating contractors through completion
• Strong written and verbal communication with landlords, tenants, and contractors
• Ability to manage multiple queries, deadlines, and follow-up actions in a structured way
• Experience requesting and comparing quotations and maintaining records
• Proficiency with email, spreadsheets, document management, calendars, and office systems
• Attention to detail in lease documentation, inspection records, and maintenance logs
• Understanding of commercial property operations, maintenance processes, and lease administration
• Ability to conduct property viewings and inspections professionally
• Valid driver's license and transport access for property travel

Responsibilities

• Coordinate maintenance requests from initial report through completion, including access and progress monitoring
• Request, compare, and organize quotations from contractors in line with scope
• Build and maintain a contact database of contractors and service providers
• Maintain records of maintenance requests, quotations, approvals, and contractor activity
• Coordinate landlord/tenant communications regarding repairs, access, and lease matters
• Arrange and conduct property viewings for prospective commercial tenants
• Support property inspections and document findings, escalate issues as needed
• Prepare and track lease agreements and related documentation using templates
• Monitor open queries and provide progress updates to stakeholders
• Support general property operations including access coordination, scheduling, and onboarding

Skills

Property administration

Facilities coordination

Tenant communication

Education

Property/Facilities qualification

Tools

MS Office

Job description

peopleworth is seeking a Property and Maintenance Invigilator to support day-to-day maintenance, leasing administration, and operational coordination for commercial buildings within the Employer Group. Based in Bellville, Western Cape, the role requires coordinating service providers, tenant communications, and ensuring properties are safe, functional, and professionally managed.

The successful candidate will manage maintenance queries, coordinate contractors, maintain accurate records, and