Commercial Property Operations Coordinator

peopleworth; Parow; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Collaborative culture

Growth opportunities

Job summary

peopleworth is seeking a Property and Maintenance Invigilator to support day-to-day maintenance, leasing administration, and operational coordination of commercial buildings. Based in Bellville, Western Cape, you will respond to property-related queries, coordinate service providers, and ensure safe, functional, and professionally managed properties.

You will manage multiple priorities, communicate clearly with stakeholders, and follow maintenance matters through to completion, with an emphasis

Qualifications

• Demonstrated experience in property administration, facilities coordination, property management, commercial leasing, maintenance coordination, or a similar operational role
• Experience handling maintenance queries and coordinating contractors from quotation to completion
• Strong written and verbal communication with landlords, tenants, contractors, and stakeholders
• Ability to manage multiple queries, deadlines, appointments, and follow-ups in a structured manner
• Experience requesting and comparing quotations and maintaining accurate records
• Proficiency with email, spreadsheets, document management, calendars, and general office administration systems
• Strong attention to detail in lease documentation, inspection records, maintenance logs, and stakeholder communication
• Understanding of commercial property operations, maintenance processes, tenant communication, and lease administration
• Ability to conduct property viewings and inspections professionally and document findings clearly
• Valid driver’s licence and transport access for travel between properties may be required
• Advantageous but not essential: qualification in property studies, facilities management, business administration, operations or related field

Responsibilities

• Coordinate maintenance requests from initial report through to completion, including access and progress monitoring
• Request, compare and organise quotations from contractors and service providers
• Build and maintain a contractor and vendor database
• Maintain records of maintenance requests, quotations, approvals, contractor activity, inspections, tenant communication, and completed work
• Coordinate landlord-tenant communications regarding repairs, access, and lease-related matters
• Arrange and conduct property viewings for prospective tenants with accurate property information
• Support routine and follow-up property inspections, escalating issues when required
• Prepare, issue, track, and maintain lease agreements and related property documentation
• Monitor open queries and provide progress updates to stakeholders
• Support general property operations including access coordination and handover arrangements
• Receive and respond to tenant, landlord, service provider inquiries and internal stakeholder queries

Skills

Property administration

Facilities coordination

Communication

Multitasking

Quotation handling

Office administration

Attention to detail

Lease administration

Property viewings

Driver's licence

Related field knowledge

Education

Property studies / facilities management / business administration / operations

Tools

Email

Spreadsheets

Document management

Calendars

Job description

peopleworth is seeking a Property and Maintenance Invigilator to support day-to-day maintenance, leasing administration, and operational coordination of commercial buildings. Based in Bellville, Western Cape, you will respond to property-related queries, coordinate service providers, and ensure safe, functional, and professionally managed properties.

You will manage multiple priorities, communicate clearly with stakeholders, and follow maintenance matters through to completion, with an emphasis