Property Operations and Leasing Coordinator

peopleworth; Parow; On-site; ZAR 250,000 - 350,000; Full time

Benefits offered by this job

Collaborative culture

Growth opportunities

Job summary

peopleworth, based in Bellville, Western Cape, seeks a Property Operations and Leasing Coordinator to support day-to-day admin of commercial buildings. You will manage queries, coordinate landlord-tenant communications, maintain records, and assist with lease documentation.

This role suits an organized, service-focused professional who can manage multiple stakeholders and ensure documentation is current and compliant.

Qualifications

• Experience in property or lease administration or related operations.
• Ability to prepare, issue, track, and maintain lease agreements and related documents.
• Strong written and verbal communication with landlords, tenants, contractors, and stakeholders.
• Ability to manage high volume queries and follow-up actions.
• Attention to detail when maintaining property, lease, tenant, and supplier records.
• Experience coordinating communication between multiple stakeholders with different priorities.

Responsibilities

• Receive, record, assess, and respond to incoming property-related queries.
• Direct maintenance matters and monitor follow-up.
• Act as central communication point between landlords, tenants, service providers, and internal stakeholders.
• Provide updates on property queries, documentation, approvals, and access arrangements.
• Prepare, issue, track, and maintain lease agreements using templates.
• Coordinate collection of supporting documents for lease preparation, renewals, and occupancy.
• Maintain electronic records for tenants, landlords, properties, leases, contractors, and service providers.
• Build and maintain a reliable contact database of contractors, suppliers, and property professionals.
• Track lease dates, deadlines, renewals, approvals, signatures, and outstanding information.
• Support tenant onboarding, property handovers, and access arrangements.
• Coordinate appointments, contractor access, inspections, and viewings.
• Maintain query logs and follow up with responsible parties.
• Prepare written correspondence and property documentation.

Skills

Property administration

Lease administration

Communication skills

Record keeping

Stakeholder management

Office software

Email management

Calendar management

Education

Property studies / Business administration degree

Tools

MS Office / Office software

Email

Document management systems

Job description

At peopleworth, we support work where people and performance thrive. As part of our Employer Group, we work with a variety of forward-thinking partners and are excited to share this opportunity that sits within our growing group.

Role Overview

The Property Operations and Leasing Coordinator will provide administrative and communication support across the day-to-day operations of commercial buildings. Based in Bellville, Western Cape, the role will manage incoming queries, coordinate communication between landlords and tenants, maintain property and service provider records, and support the preparation and administration of lease agreements. This role is suited to an organised and service-focused individual who can manage multiple stakeholders, maintain accurate documentation, and ensure that queries and administrative processes are followed through promptly.

Requirements

• Demonstrated experience in property administration, lease administration, commercial property operations, office coordination, or a similar role
• Experience preparing, issuing, tracking, or maintaining lease agreements and related documentation
• Strong written and verbal communication skills, with the ability to communicate professionally with landlords, tenants, contractors, and other stakeholders
• Demonstrated ability to manage a high volume of incoming queries and follow-up actions
• Strong administrative skills and attention to detail when maintaining property, lease, tenant, and supplier records
• Experience coordinating communication between multiple stakeholders with different priorities
• Proficiency with email, spreadsheets, calendars, document management systems, and general office software
• The ability to monitor deadlines, lease dates, signatures, approvals, and outstanding documentation
• Sound judgement when directing queries, escalating concerns, and communicating sensitive property matters
• A professional, service-focused approach to tenant and landlord communication
• Experience maintaining contractor, supplier, or stakeholder contact databases
• A relevant qualification in property studies, business administration, office management, operations, or a related field would be advantageous

Key Responsibilities

• Receive, record, assess, and respond to incoming property-related queries
• Direct maintenance matters to the Property Inspections and Maintenance Coordinator and monitor them for appropriate stakeholder follow-up
• Act as a central communication point between landlords, tenants, service providers, and relevant internal stakeholders
• Provide clear updates on property queries, documentation, approvals, access arrangements, and outstanding actions
• Prepare, issue, track, and maintain lease agreements using approved templates and processes
• Coordinate the collection of supporting documents required for lease preparation, renewals, amendments, and property occupation
• Maintain accurate electronic and administrative records for tenants, landlords, properties, lease agreements, contractors, and service providers
• Build and maintain a reliable contact database of contractors, suppliers, technicians, property professionals, and other relevant contacts
• Track lease dates, document deadlines, renewals, approvals, signatures, and outstanding information
• Support tenant onboarding, property handovers, access arrangements, and general occupation-related administration
• Coordinate appointments, meetings, contractor access, inspections, viewings, and other property-related activities where administrative support is required
• Maintain query logs and follow up with the responsible parties to ensure matters are resolved or escalated
• Prepare written correspondence, notices, updates, and supporting property documentation
• Assist with the comparison and administration of quotations where documentation or approval tracking is requiredSupport general property operations by keeping records current, communications clear, and outstanding actions visible

Benefits

• Collaborative, people-centred performance culture
• Opportunities to grow in a fast-paced environment

Our Recruitment Process

The peopleworth Employer Group follows a fair, transparent, and multi-stage recruitment process designed to ensure mutual fit.

• Application Submission: Complete the online form and answer brief application questions
• Initial Screening: Your application is reviewed for role alignment; successful candidates move to the longlist
• Live Interviews: Shortlisted candidates join first-round interviews (and, where applicable, second or third rounds depending on the role)
• Final Shortlist & Verification: Reference and background checks are completed
• Offer & Contracting: Successful candidates receive formal offers and contract documents
• Pre-boarding & Onboarding: Once accepted, you'll complete a pre-boarding process before officially joining your employing organisation within the Employer Group

Throughout every stage, we value clear communication, respectful engagement, and timely feedback.