Property Leasing Operations Specialist

peopleworth; Parow; On-site; ZAR 250,000 - 350,000; Full time

Benefits offered by this job

Collaborative culture

Growth opportunities

Job summary

peopleworth, based in Bellville, Western Cape, seeks a Property Operations and Leasing Coordinator to support day-to-day admin of commercial buildings. You will manage queries, coordinate landlord-tenant communications, maintain records, and assist with lease documentation.

This role suits an organized, service-focused professional who can manage multiple stakeholders and ensure documentation is current and compliant.

Qualifications

• Experience in property or lease administration or related operations.
• Ability to prepare, issue, track, and maintain lease agreements and related documents.
• Strong written and verbal communication with landlords, tenants, contractors, and stakeholders.
• Ability to manage high volume queries and follow-up actions.
• Attention to detail when maintaining property, lease, tenant, and supplier records.
• Experience coordinating communication between multiple stakeholders with different priorities.

Responsibilities

• Receive, record, assess, and respond to incoming property-related queries.
• Direct maintenance matters and monitor follow-up.
• Act as central communication point between landlords, tenants, service providers, and internal stakeholders.
• Provide updates on property queries, documentation, approvals, and access arrangements.
• Prepare, issue, track, and maintain lease agreements using templates.
• Coordinate collection of supporting documents for lease preparation, renewals, and occupancy.
• Maintain electronic records for tenants, landlords, properties, leases, contractors, and service providers.
• Build and maintain a reliable contact database of contractors, suppliers, and property professionals.
• Track lease dates, deadlines, renewals, approvals, signatures, and outstanding information.
• Support tenant onboarding, property handovers, and access arrangements.
• Coordinate appointments, contractor access, inspections, and viewings.
• Maintain query logs and follow up with responsible parties.
• Prepare written correspondence and property documentation.

Skills

Property administration

Lease administration

Communication skills

Record keeping

Stakeholder management

Office software

Email management

Calendar management

Education

Property studies / Business administration degree

Tools

MS Office / Office software

Email

Document management systems

Job description

peopleworth, based in Bellville, Western Cape, seeks a Property Operations and Leasing Coordinator to support day-to-day admin of commercial buildings. You will manage queries, coordinate landlord-tenant communications, maintain records, and assist with lease documentation.

This role suits an organized, service-focused professional who can manage multiple stakeholders and ensure documentation is current and compliant.