Project Administrator - Construction

Placements24; Stellenbosch; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Collaborative team environment

Job summary

Placements24 is seeking a proactive Project Administrator in Paarl, Western Cape, to support the project management team with documentation, scheduling and stakeholder coordination.

The role is hybrid, requiring regular site presence with some remote tasks. You will manage contracts, drawings, reports, meetings and invoices, ensuring accurate records and timely communication.

Qualifications

• Proven experience as a Project Administrator or in a similar administrative role in construction preferred.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to Project Managers and site teams.
• Manage project documentation including contracts, permits, drawings, and reports.
• Maintain project filing systems, both physical and digital.
• Coordinate project meetings, scheduling, minute-taking, and action-items distribution.
• Assist with preparation of project-related correspondence and documentation.
• Track timelines, milestones and deliverables with reminders.

Skills

Project administration

Microsoft Office

Communication skills

Time management

Tools

Microsoft Office

Project management software

Job description

About the Role

Our client, a reputable construction firm operating in Paarl, Western Cape, is seeking a proactive and detail-oriented Project Administrator to support their project management team. This role is crucial for ensuring the smooth administrative flow of construction projects, managing documentation, scheduling, and facilitating communication between various stakeholders. The ideal candidate will be organized, efficient, and possess strong administrative skills, with an understanding of the construction environment. This is a hybrid role, requiring regular presence at the Paarl site office, with potential for some remote administrative tasks. We are looking for someone who can contribute to the successful delivery of our projects.

Key Responsibilities

• Provide comprehensive administrative support to Project Managers and site teams.
• Manage project documentation, including contracts, permits, drawings, and reports.
• Maintain project filing systems, both physical and digital, ensuring easy retrieval of information.
• Coordinate project meetings, including scheduling, minute-taking, and distribution of action items.
• Assist with the preparation of project-related correspondence and documentation.
• Track project timelines, milestones, and deliverables, providing reminders as needed.
• Manage site office supplies and equipment.
• Liaise with subcontractors, suppliers, and clients to facilitate communication and information flow.
• Assist with the processing of invoices, purchase orders, and expense claims.

Requirements

• Proven experience as a Project Administrator or in a similar administrative support role, preferably within the construction industry.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy in all work performed.
• Experience with project management software is an advantage.
• Ability to work effectively in a team environment and independently.
• Familiarity with Paarl, Western Cape and the local construction sector is a plus.

Benefits

Our client offers a competitive salary package, tailored to your experience and skills. This role provides the opportunity to gain valuable experience within the dynamic construction industry in Paarl, Western Cape. We offer a supportive and collaborative work environment with opportunities for professional development. The hybrid nature of this role provides a balance between structured office work and remote flexibility. Join a growing company dedicated to delivering quality construction projects.