Construction Administrator - Large Scale Projects

Placements24; Benoni; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work arrangement

Career development opportunities

Collaborative team environment

Job summary

Placements24 seeks a Construction Administrator in Benoni to support project teams with document control, meeting coordination, and procurement tasks. The role requires meticulous organizational skills and the ability to manage multiple deadlines in a busy construction environment.

You will assist with tender preparation, invoicing, site payroll, and project communications while liaising with site personnel, subcontractors, and clients.

Qualifications

• Requires an administrative qualification or certificate (Office Administration, Business Administration).
• Minimum of 3 years of administrative experience, preferably in construction.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with document control systems and project management software is advantageous.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proactive attitude and ability to work independently with minimal supervision.
• Attention to detail and accuracy in all tasks.
• Ability to work effectively under pressure and meet tight deadlines.

Responsibilities

• Manage and maintain project documentation (drawings, specs, RFIs, site instructions) using a document control system.
• Coordinate and schedule project meetings, prepare agendas, take minutes, distribute actions.
• Assist in preparation and submission of tender documents, proposals, and contracts.
• Process invoices, manage petty cash, and assist with site payroll administration.
• Handle project correspondence and communication.
• Liaise with site personnel, subcontractors, suppliers, and clients.
• Maintain project diaries and site records accurately.
• Provide general administrative support to project management, including travel arrangements and reports.
• Ensure office and site administration comply with company policies.

Skills

Organizational skills

Time management

Multitasking

Communication

Independent work

Education

Office Administration certificate

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Project management software

Job description

About the Role

Our client, a leading construction firm renowned for its work on large-scale commercial and residential developments, is seeking a highly organized and efficient Construction Administrator to support project teams in Benoni, Gauteng. This role is critical in ensuring the smooth administrative operation of complex construction projects. You will be responsible for a wide range of tasks, including document control, managing project correspondence, coordinating meetings, assisting with procurement processes, and providing general administrative support to Project Managers and Site staff. The ideal candidate will possess excellent organizational skills, a keen attention to detail, and the ability to thrive in a busy, deadline-driven environment.

Key Responsibilities

• Manage and maintain project documentation, including drawings, specifications, RFIs, and site instructions, using a robust document control system.
• Coordinate and schedule project meetings, prepare agendas, take minutes, and distribute action items.
• Assist in the preparation and submission of tender documents, proposals, and contract agreements.
• Process invoices, manage petty cash, and assist with site payroll administration.
• Handle incoming and outgoing project correspondence and communication.
• Liaise with site personnel, subcontractors, suppliers, and clients as required.
• Maintain project diaries and site records accurately.
• Provide general administrative support to the project management team, including travel arrangements and report compilation.
• Ensure office and site administration functions comply with company policies and procedures.

Requirements

• A relevant administrative qualification or certificate (e.g., Office Administration, Business Administration).
• Minimum of 3 years of administrative experience, preferably within the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with document control systems and project management software is advantageous.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• A proactive attitude and the ability to work independently with minimal supervision.
• Attention to detail and accuracy in all tasks.
• Ability to work effectively under pressure and meet tight deadlines.

Benefits

• Competitive salary commensurate with experience.
• Hybrid work arrangement offering a balance between office and remote work.
• Exposure to diverse and significant construction projects.
• Opportunities for skills development and career progression.
• A supportive and collaborative team environment.