Project Administrative Assistant

Placements24; Pretoria; Hybrid; ZAR 260,000 - 360,000; Full time

Benefits offered by this job

Hybrid work model

Competitive salary

Health and wellness programs

Professional development opportunities

Job summary

Placements24 in Pretoria is seeking a Project Administrative Assistant to support project management teams, handling documentation, meeting coordination, and progress tracking.

You will format reports, manage filing systems, process invoices, and assist with travel arrangements, contributing to infrastructure projects in a hybrid work setting.

This role requires strong organization, proactive communication, and the ability to work independently.

Qualifications

• Experience as an Administrative Assistant in a project-based environment preferred.
• Familiarity with project management terminology and processes.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to project managers and teams.
• Maintain project documentation including plans, reports, permits, and correspondence.
• Schedule meetings, prepare agendas, distribute minutes, and track actions.
• Assist in tracking timelines, milestones, and deliverables from an administrative perspective.
• Coordinate communication between internal teams and external stakeholders.
• Prepare and format project reports and presentations.
• Organize project filing systems (digital and physical).
• Process project invoices, expense claims, and requisitions.
• Support travel arrangements and logistics for the project team.
• Ensure adherence to PM methodologies and admin procedures.

Skills

Project coordination

Organizational skills

Communication skills

Proactive attitude

Detail-oriented

Meeting coordination

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Project

Document management systems

Job description

About the Role

Our client, a leading engineering consultancy, is seeking a motivated Project Administrative Assistant to support their project management teams in **Pretoria**. This role is integral to ensuring the timely and accurate execution of project-related administrative tasks, facilitating seamless collaboration between engineers, clients, and stakeholders. You will be responsible for managing project documentation, coordinating meetings, tracking project progress from an administrative standpoint, and ensuring all project activities adhere to established protocols. This is a prime opportunity to contribute to significant infrastructure projects within **Pretoria, Gauteng, ZA**, and develop your administrative expertise in a project-driven environment. A hybrid work model will allow for flexibility while maintaining essential in-person collaboration.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage and maintain project documentation, including plans, reports, permits, and correspondence.
• Schedule project meetings, prepare agendas, distribute minutes, and track action items.
• Assist in tracking project timelines, milestones, and deliverables from an administrative perspective.
• Coordinate communication between internal project teams and external stakeholders.
• Prepare and format project reports, presentations, and other project-related documents.
• Organize and manage project filing systems, both digital and physical, for easy access.
• Process project-related invoices, expense claims, and requisitions.
• Support the project team with travel arrangements and logistical support.
• Ensure adherence to project management methodologies and administrative procedures.

Requirements

• Proven experience as an Administrative Assistant, preferably within a project-based environment or the engineering/construction sector.
• Familiarity with project management terminology and processes.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project) and document management systems.
• Excellent organizational skills and ability to manage multiple tasks and deadlines effectively.
• Strong written and verbal communication skills.
• Proactive attitude and ability to work independently with minimal supervision.
• Detail-oriented with a high level of accuracy in document handling.
• Experience coordinating meetings and managing documentation is essential.
• Understanding of the **Pretoria** business environment is beneficial.

Benefits

• Competitive salary package commensurate with your skills and experience.
• Hybrid work model offering a balance between office presence and remote flexibility.
• Contribution to impactful engineering and infrastructure projects in **Pretoria**.
• Opportunities for professional development and skill enhancement in project administration.
• Supportive team environment with experienced professionals.
• Health and wellness programs.