Project Administrative Assistant

Placements24; Polokwane; Híbrido; ZAR 83.000 - 165.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work arrangement

Descripción de la vacante

Placements24 is seeking a Project Administrative Assistant for our Polokwane office in Limpopo. The role supports project managers and teams, handling project documentation, meeting coordination, and progress tracking within a hybrid work setup.

The ideal candidate is detail-oriented, organized, and proactive, with strong English communication and experience in MS Office and project management tools. You will collaborate with stakeholders and help ensure smooth project delivery in the

Formación

• Experience in administrative roles, preferably supporting projects.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office and project software.
• Excellent English communication.
• Hybrid work with Polokwane office presence.

Responsabilidades

• Manage project documentation, contracts, reports, and plans.
• Schedule meetings, prepare agendas, take minutes, distribute items.
• Track project timelines, milestones, and deliverables.
• Coordinate travel and expenses for the project team.
• Assist onboarding of new project team members.
• Maintain project databases and filing systems.
• Prepare status reports and presentations.
• Facilitate communication among stakeholders.
• Ensure compliance with PM standards.

Conocimientos

Microsoft Office

MS Project

Asana

Communication

Organization

Herramientas

MS Project

Asana

Excel

Descripción del empleo

About the Role

Our client, a growing consultancy firm specializing in infrastructure development, requires a skilled Project Administrative Assistant for their office in Polokwane, Limpopo . This role is essential for supporting project managers and teams in delivering complex projects efficiently. The successful candidate will be responsible for managing project documentation, coordinating project meetings, tracking progress, and facilitating communication among project stakeholders. This hybrid position offers a dynamic work environment, blending office-based collaboration with remote flexibility. Our client is committed to excellence in project delivery and seeks individuals who are detail-oriented, organized, and proactive. Join a team that is shaping the future of infrastructure in the region.

Key Responsibilities

• Manage project documentation, including contracts, reports, plans, and correspondence, ensuring accuracy and accessibility.
• Schedule and coordinate project meetings, preparing agendas, taking minutes, and distributing action items.
• Assist project managers with the tracking of project timelines, milestones, and deliverables.
• Facilitate communication between project team members, clients, and other stakeholders.
• Maintain project-related databases and filing systems.
• Assist with the preparation of project status reports and presentations.
• Coordinate travel arrangements and expenses for project team members as needed.
• Provide general administrative support to the project management office.
• Ensure compliance with project management standards and company policies.
• Support the onboarding of new project team members with administrative tasks.

Requirements

• Previous experience in an administrative role, preferably supporting project management or in a related field.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., MS Project, Asana) is a plus.
• Excellent written and verbal communication skills in English.
• Detail-oriented with a high degree of accuracy.
• Ability to work both independently and collaboratively within a team.
• Proactive approach to problem-solving and task completion.
• Must be able to work from our Polokwane office on designated days as part of the hybrid arrangement.

Benefits

• This contractor role offers a competitive hourly rate and a flexible hybrid work arrangement.
• Our client provides opportunities for professional growth and exposure to significant infrastructure projects.
• You will work within a supportive team environment in Polokwane .
• Gain valuable experience in project administration within a growing industry.
• The firm values a healthy work-life balance and offers consistent support to its contractors.