Administrative Coordinator - Project Support

Placements24; Pretoria; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Fully remote work arrangement

Competitive salary

Professional development opportunities

Collaborative remote team environment

Access to virtual collaboration tools

Job summary

Placements24 seeks a detail-oriented Administrative Coordinator to provide essential project support for teams in Pretoria and remotely. You will organize documentation, coordinate schedules, and facilitate clear communication to keep projects on track in a dynamic, distributed environment.

The role emphasizes accuracy, proactive problem solving, and strong English communication, with a fully remote arrangement and opportunities for professional development within a reputable organization.

Qualifications

• Proven experience as Administrative Coordinator or similar role.
• Strong understanding of project management workflows.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management software is a plus.
• Strong written and verbal English communication.
• Ability to manage multiple tasks remotely and prioritize.
• Proactive, collaborative team player.

Responsibilities

• Provide administrative support for multiple projects concurrently.
• Manage project documentation with organized filing and version control.
• Coordinate meetings: scheduling, invites, materials, minutes.
• Foster clear communication among project team, stakeholders, and management.
• Track timelines, action items, and deadlines; follow up as needed.
• Prepare project reports and presentation materials.
• Handle project-related logistics and resource requests.
• Support procurement for project needs and maintain data accuracy.
• Assist with ad-hoc administrative tasks to support goals.

Skills

Administrative coordination

Project administration

Organizational skills

MS Office

PM software

English communication

Remote work

Multitasking

Team player

Tools

Asana

Trello

MS Project

Job description

About the Role Our client is seeking a detail-oriented and proactive Administrative Coordinator to provide essential project support to their teams based in Pretoria and remotely. This role is ideal for an individual who excels at organization, communication, and managing diverse administrative tasks within a project framework. You will be instrumental in ensuring the smooth execution of projects by managing documentation, coordinating schedules, facilitating communication between team members, and providing logistical support. The successful candidate will thrive in a dynamic environment, demonstrating the ability to prioritize tasks effectively and maintain high levels of accuracy. This is a fantastic opportunity to gain valuable experience supporting critical initiatives within a reputable organization, with the added benefit of a fully remote working arrangement. We are looking for someone who is a strong communicator, highly adaptable, and committed to achieving project success. Your contribution will be vital in keeping projects on track and ensuring seamless collaboration among distributed team members.

Key Responsibilities

• Provide comprehensive administrative support for multiple projects simultaneously.
• Manage project documentation, including maintaining organized filing systems, tracking deliverables, and ensuring version control.
• Coordinate project meetings, including scheduling, sending out invitations, preparing materials, and documenting minutes.
• Facilitate communication between project team members, stakeholders, and management.
• Track project timelines, action items, and deadlines, and follow up as necessary.
• Assist with the preparation of project reports, presentations, and other relevant documentation.
• Manage project-related logistics, such as resource allocation and equipment requests.
• Support the procurement process for project-specific needs.
• Maintain project databases and ensure data accuracy.
• Assist with ad-hoc administrative tasks as required to support project goals.

Requirements

• Proven experience as an Administrative Coordinator, Project Administrator, or similar role.
• Strong understanding of project management principles and workflows.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management software (e.g., Asana, Trello, MS Project) is a plus.
• Strong written and verbal communication skills in English.
• Ability to manage multiple tasks and prioritize effectively in a remote setting.
• Proactive approach to identifying and resolving potential issues.
• Team player with the ability to work independently and collaboratively.
• Based in or willing to work within South African time zones for effective collaboration with teams in Pretoria .

Benefits

• Competitive salary.
• Fully remote work arrangement for enhanced flexibility and work-life balance.
• Opportunity to work on diverse and impactful projects.
• Professional development and training opportunities.
• Collaborative and supportive remote team environment.
• Contribution to a forward-thinking organization.
• Standard South African employment benefits.
• Access to virtual collaboration tools and resources.