Administrative Assistant (Project Support)

Placements24; Benoni; Hybrid; ZAR 120,000 - 220,000; Full time

Benefits offered by this job

Health insurance

Paid annual leave

Professional development opportunities

Hybrid work arrangement

Job summary

Placements24 is seeking an organized Administrative Assistant to provide essential project support in Benoni. The role involves handling documentation, coordinating meetings, and ensuring smooth communication among project teams and stakeholders.

This hybrid position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic engineering environment. The office is located in Benoni with flexible remote options.

Qualifications

• Proven experience as Administrative Assistant with project support.
• Strong organizational and time-management skills.
• Proficiency in MS Office.
• Experience with project management software is a plus.

Responsibilities

• Provide administrative support to project managers and engineering teams.
• Manage and organize project documentation.
• Schedule and coordinate project meetings.
• Prepare meeting agendas and minutes.
• Maintain project calendars and timelines.
• Assist with proposals, presentations, and progress reports.
• Facilitate communication between teams, clients, and stakeholders.
• Manage project-related expenses and assist with invoices.
• Organize digital and physical project filing systems.
• Handle general administrative duties including data entry.

Skills

Organizational skills

Time-management

Communication skills

Independent work

Tools

MS Office

MS Project

Asana

Job description

About the Role

Our client, a prominent engineering consultancy firm, is seeking an organized and efficient Administrative Assistant to provide crucial project support in Benoni . This role is essential for ensuring the smooth execution of projects by managing documentation, coordinating meetings, and facilitating communication between project teams and stakeholders. The successful candidate will be a key contributor to project success, requiring strong organizational skills and a proactive approach. This is an excellent opportunity for an administrative professional looking to specialize in project support within a dynamic technical environment. The hybrid work model offers a balance of in-office collaboration and remote flexibility, making it ideal for those seeking a structured yet adaptable work arrangement. Your attention to detail will be paramount.

Key Responsibilities

• Provide comprehensive administrative support to project managers and engineering teams.
• Manage and organize project documentation, including reports, drawings, and correspondence.
• Schedule and coordinate project meetings, both internal and external.
• Prepare meeting agendas, take minutes, and track action items.
• Maintain project calendars and timelines, ensuring key deadlines are met.
• Assist with the preparation of project proposals, presentations, and progress reports.
• Facilitate communication between project team members, clients, and other stakeholders.
• Manage project-related expenses and assist with invoice processing.
• Organize and maintain project filing systems (both digital and physical).
• Handle general administrative duties such as data entry and correspondence.

Requirements

• Proven experience as an Administrative Assistant, with specific experience in project support.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Experience with project management software (e.g., MS Project, Asana) is an advantage.
• Ability to work independently and as part of a project team.
• Detail-oriented with a commitment to accuracy and quality.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential project information with discretion.
• Familiarity with the engineering or construction industry is a plus.

Benefits

• Our client offers a competitive salary, commensurate with experience, and a comprehensive benefits package.
• This includes health insurance, paid annual leave, and access to professional development opportunities.
• The role is based in our modern Benoni office, with the flexibility of a hybrid work arrangement.
• Employees benefit from a supportive team environment, opportunities for career growth within project management support functions, and access to company resources.
• Our client is committed to fostering a positive work-life balance and professional development.